Executive Assistant
The Hire LLC
A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations . As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing for all executive support, communications and general operations.
The ideal candidate will have worked closely with an Executive for at least 3 years in an EA capacity. This job entails coordinating strategic calendar management & travel arrangements, managing communications and assisting in coordinating events & meetings. Our team enjoys collaborating in the office daily, therefore this role will be in the office Monday-Friday, 9-5pm. This is a fast paced and exciting opportunity that will allow you to immerse yourself in the world of art & history alongside other passionate individuals & leaders.
RESPONSIBILITIES:
- Serve as key point person for the Executive Director including calendar support, prioritizing inquiries and requests, meeting coordination and ensuring the Director is prepared to execute museum business
- Manage complex travel & calendar logistics
- Serve as point of contact for trustees, support board meetings & communications and maintain committee & board rosters
- Assist with event management & meetings by coordinating staff, invites, vendors and contracts
- Represent the office of the Executive Director when off-site and serve as liaison for museum partners both internally and externally
- Provide executive administrative duties on behalf of Director of Development and Director of Marketing/Communications
- Other duties & special projects as assigned by the Executive Director
QUALIFICATIONS:
- Minimum of 3-5+ years Executive Assistant experience supporting an Executive with calendar and travel coordination
- Bachelor’s degree or commensurate experience in a related field
- Prior museum/gallery/historical site industry experience a big plus
- Knowledge of MS Office Suite, including MS Outlook, Word, Excel, PowerPoint
- Ability to work collaboratively with executive leadership and the broader museum teams
- High level of problem-solving skills with the ability to multi-task
- Exhibit excellent written and verbal skills
- A general interest and passion for the arts
- On-site M-F, 9-5pm
COMPENSATION:
Base salary 80-95k based on experience, comprehensive benefit plan, 401k w/ match and great working environment.
Vacancy posted 4 days ago
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