Executive Assistant

We are seeking a highly organized Executive Assistant / Operations Coordinator to provide administrative and operational support across several real estate-related businesses, primarily in residential sales, commercial sales, and property management, with some exposure to brokerage leadership, training, and coaching. This is a full-time, in-person role based primarily in Orland Park, with regular local travel throughout Will County, Southern Cook County, and occasionally Northwest Indiana. This is not a remote position. This is a strong opportunity for someone early in their administrative career who wants hands‑on experience, variety, responsibility, and room to grow. The right person is reliable, detail‑oriented, tech‑comfortable, and able to manage multiple priorities without needing every task chased down. The ideal candidate has some administrative experience, strong written and verbal communication skills, and a high degree of follow‑through. This person should enjoy using systems, checklists, calendars, CRMs, spreadsheets, email, and other technology tools to keep work organized and moving forward. Reliability, honesty, sound judgment, and consistent communication are critical in this role. Job Responsibilities Administrative & Executive Support Monitor, sort, prioritize, and respond to multiple Gmail inboxes and voicemails Assist with managing Google Calendars with multiple overlays Coordinate communication by phone, email, and text with agents, staff, contractors, tenants, attorneys, utility companies, vendors, virtual assistants, and other contacts Use Zoom to coordinate meetings, upload recordings, and manage meeting logistics Call attendees to confirm meetings and events Coordinate the purchase of office supplies and consumables CRM, Marketing & Communication Help manage a CRM database of 6,000+ contacts Enter and update contact records Create and apply action plans Monitor activity, create call lists, log notes, and assist with follow‑up communication Assist with obtaining client reviews, testimonials, and referrals Assist with managing internet presence, including Facebook and Instagram business pages, Google Business Profile, Google Local Services ads, and website updates Assist with recording, organizing, and uploading video content Help plan and coordinate occasional events for 30 to 150 people Fill out agreements, contracts, forms, and other documents using Microsoft Word, Google Docs, PDF editing software, and e‑signature platforms Coordinate all aspects of purchase & sale transactions through closing Pick up and drop off keys, lockboxes, checks, contracts, and other items from offices and properties Visit owned properties to visually inspect, take photos, grant access to contractors, meet city inspectors, coordinate utility access, and assist with other property‑related tasks Research, contact, and vet third‑party service providers, vendors, contractors, and product providers Tracking & Reporting Record production results, rents, and other tracking data Help prepare reports and summaries #J-18808-Ljbffr