Event Coordinator

Event Coordinator

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large-scale onsite communities, and master-planned community associations.

We have an excellent opportunity for an experienced Event Coordinator to join our active adult community in planning vibrant and enriching social gatherings.

Summary: The Event Coordinator is responsible for planning, organizing, directing community events, and assisting the Manager with the completion of management obligations related to customer service experience.

Why Join Keystone?

Keystone is a company dedicated to empowering our team members to improve people's lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients.

As a member of our team, your talents will be nurtured, and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon.

We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth.

We're thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive.

What We Offer:

• Competitive Salary
• Work-Life Balance
• Opportunities for career growth
• Training and mentorship from successful leaders in the HOA industry
• Cell Phone Stipend
• Mileage Reimbursement
• Medical, Dental, and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD&D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• Paid Time Off (PTO)
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Schedule:

Onsite, Monday - Friday from 8:00 am - 4:30 pm

Essential Job Duties and Responsibilities:

• General Duties
  1. Act as liaison for all vendors performing work on-site related to social events.
  2. Assist in creating and presenting recommendations for changes to policies, rules, and programs related to social events.
  3. Complete punch list items as assigned by the Manager.
  4. Perform such other operational duties as are assigned from time to time by the Manager.
• Community Events
  1. Plan and coordinate all annual and special community events.
  2. Obtain proposals from vendors for community event services and present them, as necessary, to the CSO Board of Directors for approval.
  3. Serve as staff liaison and provide administrative support to volunteer committees.
  4. Prepares and presents written financial reports per activity and future event proposals on an as-necessary basis to the CSO Board of Directors.
• Recreation Facilities
  1. Maintain direct communication with all event-related service providers.
  2. Attend and oversee all community-sponsored recreation and social events.
  3. Manages the activities calendar and schedules the use of the facilities to prevent scheduling conflicts.
  4. Follow approved priority use of facilities guidelines when scheduling CSO events.

Requirements

Qualification Requirements:

• Must have the ability to work on the weekends and work a flexible schedule.
• Excellent customer service skills.
• Computer skills and Event software applicants.
• Exceptional organizational and time management skills.
• Ability to communicate effectively and efficiently.
• Knowledge of related safety practices.
• Ability to work a Flexible Schedule as necessary.
• Excellent interpersonal skills.
• Strong verbal and written communication.
• Must possess a valid Driver's License and maintain a clean MVR.
• Must have reliable transportation and the ability to drive to and from communities.

Education and/or Experience:

• 2 or more years of experience working in a facilities or events-related role.
• Experience working with 55+ community preferred.
• High School Diploma or GED required.
• Bachelor's Degree preferred.

Work Environment:

The work environment and physical demands described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Ability to drive to communities.
• Ability to sit, stand, and operate business equipment.
• Typical office environment with low-level noise exposure.