Accounts Payable Clerk

Job Description

Job Description

Summary

The Wright Road Adult Day Program (main office located in Gardena, CA) provides a structured, supportive daytime environment where adults with intellectual and developmental disabilities can pursue meaningful activities, develop independence, and enjoy the company of peers. We are looking for a dedicated, Accounts Payable Clerk to join our team.

About the Position

The accounts payable clerk will be responsible for the record keeping and financial processing of transactions, along with invoicing, billing, and monitoring the capital for the various companies that fall under our umbrella.

 

Responsibilities:

· Handles accounts payable for separate entities and vendors.

· Enters payroll data from the registers into QuickBooks biweekly.

· Responsible for monthly bank reconciliation.

· Ensures billings and receivables are correctly processed in a timely manner while adhering to departmental procedures.

· Monitors incoming receivables from the regional center.

· Addresses and corrects any discrepancies in accounts or billings.

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and office records.

· Reviews invoices and processes for payment.

· Coordinates and facilitates payment of vendors, which may include verification of federal ID numbers and resolves discrepancies.

· Reconciles AP subsidiary ledgers with suppliers.

· Communicate and interface with upper management.

· Ensures outstanding obligations are credited upon payment.

· Records entry of payments, checks, and transactions into QuickBooks.

· Reviews and compiles various reports for billing and payment purposes.

· Maintain company files and records.

· Serves as a back-up for answering phones and routing calls appropriately.

· Other related duties as assigned.

 

Other Duties Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

 

Skills and Qualifications:

· High school diploma required; Basic knowledge of Business or Accounting principles and 2-3 years of relevant experience.

· Must be reliable and extremely trustworthy.

· Prior experience with check disbursement and posting transactions in QuickBooks is required.

· Must be proficient in Microsoft Office Suite.

· Must be able to learn other accounting software systems.

· Excellent organizational skills and strong attention to detail.

· Ability to maintain confidential and meticulous records.

· Requires time management and the ability to prioritize critical items.

· Excellent interpersonal and communication skills.

· Must be able to demonstrate flexibility to adjust schedule-based priorities at request from upper management.

 

This position requires finger printing, a DOJ criminal background clearance, satisfactory reference checks, health screening, and a negative TB test .

 

Physical Demands and Work Environment

Must be able to:

• Continually required to sit for prolonged periods of time
• Occasionally required to walk
• Occasionally required to stand
• Continually required to utilize hand and finger dexterity
• Continually required to talk and hear
• Continually utilize visual acuity to operate office equipment, read information, and use a keyboard
• Occasionally required to lift, push, and/or carry items up to 20 pounds
• Works indoors in a climate-controlled environment.

 

The physical requirements described in the job description are representative of the physical requirements that must be performed by an employee to successfully perform the essential functions of this job with or without a reasonable accommodation. Reasonable accommodations that do not create an undue hardship for the company and allow a successful job applicant or employee to perform the essential duties of the position will be made in accordance with federal and state law.

 

Equal Employment Opportunities Statement :

Community Joint Venture provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.