Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Bellevue, Washington in a contract-to-permanent capacity. This position is ideal for someone who thrives in a fast-moving accounting environment and takes pride in accuracy, organization, and timely follow-through. The role focuses on invoice handling, vendor account support, payment issue resolution, and coordination with internal partners to keep accounts payable operations running smoothly.

Responsibilities:
• Review invoices for accuracy, assign the appropriate accounting codes, and process them for timely payment, including freight-related charges and sales order support.
• Handle non-inventory and overhead invoices while ensuring expenses are recorded correctly within established accounting guidelines.
• Prepare and process credit and debit memos, including adjustments that affect inventory values and customer sales transactions.
• Reconcile vendor statements, investigate outstanding items, and resolve payment discrepancies through careful research and follow-up.
• Respond to questions from vendors and internal purchasing teams to address billing concerns, documentation gaps, and account issues.
• Build and maintain effective working relationships with buyers and suppliers to support efficient communication and issue resolution.
• Assist with weekly payment cycles, including check runs and other disbursement-related activities such as ACH processing when needed.
• Maintain vendor master records and monitor open return credits to support proper account upkeep and recovery of funds.• Prior experience in accounts payable, accounting support, or a closely related finance function.
• Proficiency with invoice coding, account coding, and general payment processing procedures.
• Strong numeric data entry skills, including the ability to use a 10-key keypad efficiently by touch.
• Solid computer proficiency with a high level of accuracy and close attention to detail.
• Ability to organize work effectively, manage competing priorities, and meet deadlines in a fast-paced setting.
• Strong interpersonal skills with the ability to work professionally with coworkers, vendors, and customers.
• Capability to work independently with limited supervision and adjust schedule demands, including overtime when business needs require it.
• High school diploma or equivalent; additional bookkeeping or basic accounting coursework or related experience is preferred.