Staff Accountant

Position Summary
The Staff Accountant is responsible for supporting core accounting functions, with a focus on banking, accounts payable, revenue accounting, sales reconciliations, and purchase order matching. This role helps centralize and streamline global accounting processes to ensure accurate financial records, timely payments, and effective reconciliation across the organization. This is a remote position, and the employee must be based in the United States.

Core Responsibilities
Accounts Payable & Expense Accounting

• Manage full-cycle accounts payable processing for U.S. and international entities
• Review and code vendor invoices in accordance with company policies and GL structure
• Review, reconcile, and process employee expense reports for accuracy, policy compliance, and appropriate approvals
• Prepare and process ACH, wire, check, and international payments
• Maintain vendor master records and ensure compliance documentation is current
• Monitor AP aging and resolve invoice discrepancies with vendors and internal stakeholders
• Record accruals and support monthly expense recognition processes
• Assist with implementation and maintenance of AP controls and procedures

Inventory Purchasing & PO Review

• Review and approve purchase order matching inventory and operational purchases
• Perform three-way matching of purchase orders, receipts, and vendor invoices
• Coordinate with purchasing, operations, and warehouse teams to resolve discrepancies related to inventory receipts and invoicing
• Ensure inventory purchases are accurately coded and recorded in the accounting system
• Support inventory-related reconciliations and reporting as needed

Revenue Accounting & Billing Support

• Prepare and review customer invoices for domestic and international operations
• Reconcile revenue transactions, billing records, customer payments, and deferred revenue accounts
• Support monthly revenue close procedures and account reconciliations
• Assist with revenue analysis and reporting to ensure accuracy and completeness
• Collaborate with operations, sales, and project management teams to validate billing data
• Investigate and resolve billing and payment discrepancies

General Ledger & Month-End Close

• Prepare journal entries and supporting schedules
• Support monthly balance sheet reconciliations, including AP, AR, prepaid expenses, accrued liabilities, inventory-related accounts, and revenue-related accounts
• Support monthly, quarterly, and year-end close processes
• Assist in preparation of financial statements and internal management reporting
• Ensure accounting records are accurate, complete, and compliant with company policies and GAAP

International & Multi-Entity Accounting Support

• Support accounting activities across multiple business entities and international locations
• Assist with foreign currency transaction review and reconciliations
• Coordinate with international teams on invoice approvals, expense coding, and payment timing
• Support VAT/GST documentation and other international compliance requirements where applicable

Audit, Compliance, & Process Improvement

• Maintain organized accounting documentation and audit trails
• Assist in strengthening accounting processes and internal controls

Qualifications

• Bachelor’s degree in accounting, finance, or related field
• 2+ years of accounting experience, including AP, revenue, inventory, or general ledger accounting
• Strong understanding of accounting principles and month-end close processes
• Experience processing expense reports and managing AP workflows
• Experience with purchase order matching and inventory-related transactions
• Experience with NetSuite
• Excel skills including pivot tables, lookups, and reconciliations
• Analytical, organizational, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment

About EagleNXT
EagleNXT is a leading developer of high-performance drones, advanced sensors, and intelligent software solutions that deliver critical aerial intelligence to customers around the world. Founded in 2010 as "AgEagle", the company was formed to pioneer development and production of fixed-wing drones, aerial imagery collection, and analytics solutions for the agriculture industry.

Today, with more than one million flights conducted globally, EagleNXT's platforms are trusted across defense, public safety, agriculture, infrastructure, mining, and environmental monitoring applications. The company's drone systems have achieved multiple industry firsts, including FAA approvals for Operations Over People (OOP) and Beyond Visual Line of Sight (BVLOS), as well as EASA C2 certification in Europe and inclusion on the U.S. Department of Defense's Blue UAS list. EagleNXT's sensors are integrated into more than 150 different drone models and are used in over 100 research publications worldwide, reinforcing its longstanding leadership in precision, agriculture, surveying, and environmental sustainability initiatives.

EOE Statement
EagleNXT is an Equal Opportunity Employer. We are committed to building a workplace where all employees and applicants are treated fairly and respectfully, and we consider all qualified applicants without regard to any legally protected status.