Administrative Assistant - Property Management Experience Preferred

Job Description

Job Description

About us:
Cambridge Management, Inc. specializes in the management of quality affordable housing communities. With over 10,000 apartment homes under management nationwide, we attribute our success to the integrity and dedication of our team. We are currently seeking a proactive and detail-oriented Administrative Assistant to support legal, operational, and executive-level functions across departments.

Why work for us:

Cambridge Management, Inc. offers the following Compensation and Benefits package for full time employees:

Position Salary Range: $22 - $28

Paid time off:

• An accrual of 80 hours Vacation.
• Up to 6 paid sick days per year. (varies based on state sick leave laws)
• 8 paid holidays
• 2 paid floating holidays.

Benefits offered:

• Medical, Dental, Vision, Life Insurance, Long Term Disability, AD&D & EAP
• 401(k) with employer match
• Voluntary benefits available

Job Summary:

The Administrative Assistant will play a key role in supporting internal legal tracking, document coordination, and project follow-through. This position requires a highly organized and resourceful individual who can manage multiple priorities, maintain confidentiality, and follow up across teams to ensure deadlines and deliverables are met.

Key Responsibilities:

• Update weekly trackers and pull relevant reports and data to maintain accuracy.
• Run meetings based on a set agenda and ensure timely follow-up on discussed items.
• Generate reports, correspondence, and spreadsheets as needed.
• Monitor follow-up items, deadlines, and outstanding requests across multiple departments.
• Oversee internal databases and assist with document version control and recordkeeping.
• Support project-based tasks assigned by leadership, ensuring timelines and objectives are met.
• Create and route Management Agreements for signature and final execution.
• Pull key terms from agreements and organize them for internal use or reporting.
• Assist with organizing legal documentation and maintaining communication logs.

Skills & Qualifications:

• Exceptional organization and attention to detail.
• Ability to manage and prioritize multiple responsibilities simultaneously.
• Proficient in Microsoft Office Suite, especially Excel and Word.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a cross-functional team.
• Comfortable handling confidential information with discretion.

Education & Experience:

• High school diploma or equivalent required.
• Minimum of 2 years’ administrative experience in a professional setting.
• Experience in legal support, contract tracking, or affordable property management preferred.

Must be able to complete all required training within thirty (30) days of hire date.

This job description in no way states or implies that these are the only duties to be performed by the team member incumbent in this position. Further, this document does not create an employment contract implied or otherwise, other than an “at will” relationship.

Additional Notes

Offers contingent upon successful completion of background check, drug screen, and MVR check (if required by position)