Registrar

WHO WE ARE

At Tulsa Honor Academy (THA), we are on a mission to equip all scholars with the academic skills, content knowledge, and ethical character required for college graduation and life success.

We believe ALL scholars, regardless of race, background, income or ability, can achieve at high levels. We work relentlessly to ensure 100% of scholars are on a path to go to and graduate from a college of their choice, beginning in the fifth grade.

Opening our doors in 2015 with 92 fifth grade scholars, THA will grow to serve over 1,400 scholars in grades 5-12 across our three schools in the 2026-2027 academic year.

We keep our five core values at the forefront of our work:

1) Equity at Our Core

• We believe all scholars, regardless of race, background, income or ability, can achieve at high levels.
• We set rigorous academic goals for ALL scholars, and work relentlessly to accomplish them.
• We provide our scholars access to more life opportunities through educational equity, which will empower them to live a life of independence and purpose.

2) Committed to Community

• We lead in service of our scholars and our families.
• We strive for ALL of our scholars to thrive and feel like they belong.
• We work to bring out the best in ourselves and each other.
• We make decisions with our scholars and their futures first in mind.

3) Pursuit of Excellence

• We continuously seek improvement.
• We value and pursue a unified definition of excellence.

4) Real Change Now

• We recognize that our scholars and community deserve a quality education now.
• We use every minute with scholars with intentionality.
• We value effectiveness and efficiency.

5) We Choose Courage

• We are unapologetically college prep.
• We make bold choices in pursuit of our mission and vision.

When you join the THA Familia, you are joining a team with an unwavering commitment to ensuring scholars in our community have access to a high-quality, college preparatory education. One that is focused on developing successful college graduates who will become well-rounded, engaged individuals who will transform their communities.

Candidates must share our unshakeable belief that all scholars can achieve when given the opportunity. Sound like you? 

WHO YOU ARE

• You are a firm believer that all scholars can go to and graduate from college.
• You demonstrate determination and know that the work is hard, but worth it.
• You display humility through consistent self-reflection, problem solving and implementation of feedback.
• You believe in team first and know that success is not defined by individuals, but by the team itself.
• You demonstrate a commitment to structure knowing that school-wide systems are critical elements of our scholars’ success and network-wide systems support consistency and equity.
• You are a proactive communicator who does so clearly and concisely with scholars, families and staff.
• You are nerdy about ensuring scholars have access to rigorous academic instruction, including deep and complex content.
• You desire to be in the trenches with us and our kids and can engage and motivate diverse stakeholders.
• You are goal-oriented and set meaningful, ambitious goals and achieve success despite potential obstacles or setbacks.
• You are always hungry for more and have a deep desire to be an expert in your field
• Grit and an indomitable spirit are an instinctual reaction when the work is hard in order to achieve our mission and you display ingenuity, resourcefulness and tenacity to tackle complex problems.
• You are systematic and efficient. You look at the short term efficiency and the long-term impact. While one sometimes takes precedence, both are key.

WHAT YOU’LL DO

Tulsa Honor Academy’s Network Registrar Coordinator is a member of our Network Leadership Team. The NRC provides essential technical and administrative support to ensure the accuracy and integrity of scholar records across the network. Working in close partnership with school-based Ops Teams, this role serves as a central resource for maintaining the "technical health" of the Student Information System. Their primary focus is to expand School Ops Team capacity by assisting with the high-volume data tasks—such as updating transcripts, processing records requests, and auditing scholar data—which allows school-based teams to focus on day-to-day campus operations.

In this collaborative capacity, the NRC acts as a secondary layer of support for complex processes like master scheduling and state reporting. Rather than owning these processes in isolation, they work alongside school teams to ensure that credits are tracked correctly and that grade reporting cycles are completed on schedule. This is a role for a detail-oriented "doer" who enjoys standardizing workflows, resolving data discrepancies, and providing high-quality customer service to families and alumni during the enrollment and graduation phases.

Core Commitments

• It is hard, but joyful - for kids and adults. You work hard, but love just as hard.
  • Develop a palpably positive school climate with frequent and authentic instances of shared smiling, laughter and enthusiasm where joy is deeply rooted in achievement, the content, and team/individual successes.
  • Believe that scholar actions and mindsets stem from teacher actions and mindsets
• Back-to-basics, liberal arts school - You have a fundamental belief in teaching kids to be critical thinkers through ELA and STEM.
  • Ensure all scholars complete the cognitive work during the lesson, such as reading, writing, discussion, analysis, meaning-making, computation, and problem-solving
  • Display that you value risk-taking, especially when the work is challenging. Expect all scholars to attempt all work, take academic risks, and learn from their mistakes.
• Structure Driven School - You sacrifice autonomy in exchange for consistency and commitment to a shared definition of excellence.
  • You sweat the small stuff
  • Believe that scholars want and need to be held to a higher standard and that scholars are capable of making good choices
  • Teach and enforce school-wide systems, rules and consequences, disciplinary codes, and rewards at all times
  • Know that warm and strict are not opposites
• Team, team, team - You support our community, learn from one another and respect each other enough to hold high expectations for ourselves and our scholars.
  • Value parents as our partners
  • Model what you expect because you know adults drive culture
  • Believe in a all hands on deck mentality
• Constant Improvement - You model what it really means to receive feedback.
  • Gain energy from the feedback cycle, not lose it
  • Looking in the mirror rather than pointing out the window
  • Use feedback to make productive changes in performance
• Diversity and Equity - You believe institutions thrive with diverse people and backgrounds
  • Ensure our community is an inclusive and safe place
• People, paper, college - What you invest in says a lot about what you prioritize
  • Developing rigorous instructional materials
  • Supporting teammates, families and scholars
  • Do whatever it takes to ensure our scholars go to and graduate from college

Core Responsibilities

Academic Records & Data Integrity

• Transcript Management: Lead the maintenance of digital and physical student transcripts; ensure all historical grades, transfer credits, and test scores are updated and 100% accurate.
• GPA & Class Rank: Maintain and update GPA and Class Rank calculations throughout the school year based on the network’s established academic cadence.
• Credit Tracking & Auditing: Monitor scholar progress toward graduation requirements; proactively identify and report credit deficiencies to school leadership and the College Readiness Team.
• Dual Enrollment Coordination: Partner with external higher-education institutions to ensure dual enrollment credits are mirrored correctly on high school transcripts.
• Alumni Data Warehousing: Coordinate the archival of records for former scholars and manage the fulfillment of transcript requests for alumni post-graduation.

Systems Administration & Technical Support

• PowerSchool Administration: Support daily data entry and perform regular audits of the Student Information System (SIS) to ensure "clean" data for internal use and state reporting.
• Scheduling Support: Assist school leadership in the technical build of master schedules and student course preferences within PowerSchool and PowerScheduler.
• Contact Maintenance: Ensure scholar and guardian contact information is accurate and up-to-date within PowerSchool and secondary communication platforms.
• Grade Reporting Cycles: Coordinate the collection and storage of quarterly and semester grades across the network in collaboration with Assistant Principals of Instruction.

Compliance & Reporting

• State & Federal Reporting: Support the preparation and execution of specific data uploads required for mandatory state and federal reporting cycles.
• Cumulative File Compliance: Audit and maintain cumulative files to ensure they meet legal and district standards (e.g., health records, birth certificates, and IEP/504 documentation).
• Testing Coordination: Support network-wide testing logistics by ensuring student rosters and testing accommodations are correctly coded in all relevant systems.
• Verification Services: Serve as the point of contact for outside agencies to verify student enrollment or graduation status.

Enrollment & Stakeholder Engagement

• Enrollment & Transfers: Manage the "records lifecycle" for student movement, including processing records requests for new scholars and ensuring files are sent promptly for withdrawing students.
• Cross-Functional Collaboration: Act as the primary liaison between the Network Office and school-based operations teams to standardize data practices and workflows.
• Family & Scholar Engagement: Provide high-quality, professional customer service when interfacing with families regarding enrollment questions or graduation status.

THE DETAILS

Qualifications/Certifications

• Bachelor’s degree preferred
• High school diploma required
• Bilingual (Spanish/English) required

Experience

• 2 years of experience as a school or district registrar or working in enrollment settings preferred
• Experience preferred in
  • PowerSchool & PowerScheduler
  • Microsoft Excel & Google Sheets (VLOOKUPs, Pivot Tables, data cleaning)
  • State Reporting Portals
  • FERPA Compliance
  • Transcript & Graduation Requirement Auditing
  • Mass Data Entry & Auditing
  • Customer Service
  • Project Coordination & Communication
  • Process Documentation
• Prior experience in a school serving a similar population to THA’s is preferred
• Charter school experience is strongly preferred

Role

• The Network Registrar Coordinator will work on THA’s Network Team and report to the Chief Operations Officer.
• Full time, year round, exempt.

Compensation and Benefits

• THA’s starting salary range for Coordinators with a high school diploma is $36,000. THA’s starting salary range for Coordinators with a bachelor’s degree is $45,000. Salary is commensurate with experience in the education field. THA’s compensation includes a comprehensive benefits package. To learn more about THA’s benefits, visit tulsahonor.org/careers.