Federal Work Study - Student Assistant - Office Assistant

Classification Title:

Federal Work Study – Student Assistant - Office Assistant

Job Description:

The School of Theatre and Dance (SoTD) seeks a federal work-study colleague to join the SOTD team as a Student Assistant. The SoTD Student Assistant will collaborate closely with the Assistant to the SoTD Director in completing required duties and assigned projects. Student-employees who hold this position often serve as a first point of contact for the public, guests, prospective and incoming students, SoTD faculty & staff. In addition to covering the SoTD reception area, our new colleague will assist the SoTD Company Manager with tasks to help maintain the classroom studios, office areas, and other SoTD spaces. This may include checking and adjusting inventory in studios, checking for maintenance issues, assisting with projects as needed, and filling out reports about the status of the building areas. The student assistant may assist the Company Manager to prepare for SoTD events such as the Young Dancers Workshop, BFA Auditions (acting and dance), Spotlight, Ric Rose Award, and potential retirement events during the Student Assistant’s normally scheduled hours. There may also be some out-of-normal-hours events that require assistance.

Duties include, but are not limited to:

• Greet all visitors to SoTD Reception Area, aiding guests when needed. Courier documents and small packages between SoTD and COTA offices.
• Review/sign for packages (i.e., UPS, FedEx), sort incoming mail, assist in processing outgoing mail. Compile mailings and recruitment packets, as requested by the Assistant to the Director.
• Manage printing and scanning, and assist with copier/printer concerns and questions. Reply to and direct calls, addressing inquiries appropriately.
• Assist in distributing coupons for SoTD productions.
• Contribute to team efforts in generating programs for each SoTD production.
• Oversee cleanliness of the administrative offices, studio-classrooms, and common spaces by providing minor cleaning and alerting the Assistant to the Director of cleaning needs.
• Maintain various office supply levels and coordinate with the Assistant to the Director to place orders for needed supplies.
• Set up for events and workshops.
• Maintain the classroom studios by completing inventory checks. Assist the Company Manager during events and workshops. Other general duties as assigned.

Expected Salary:

$15 an hour

Required Qualifications:

• Federal Work Study award required [must provide valid Award Summary Page confirming Federal Work Study Award over Fall 2026 and Spring 2027
• Ability to work 10 hours/week; hours available Monday through Friday between 8:00 a.m. and 5:00 p.m.
• Weekly schedule based on SoTD standing needs (a set schedule when possible). Must be able to work independently and with team members.

Preferred:

• Experience in Secretarial, clerical, and/or customer service. Microsoft Office Suite programs
• Effective communication skills
• Evidence of organizational ability and diligence
• Evidence of success in promoting an environment that advances pluralism, curiosity, viewpoint diversity, open discourse, and the well-being of all.

Special Instructions to Applicants:

Application must be submitted by 11:55 p.m. (ET) September 4, 2026. For your application to be considered, you must include:

• A copy of your UF Award Summary Page (screenshot of page showing your Federal Work Study award). To locate this, go to UF’s ONE.UF Web page. Click on “Financial Aid” for the appropriate academic year, and then “Awards and Disbursements.
• If you are taking courses, you must include a course schedule or anticipated course schedule for the Fall semester.

For questions contact:

Wendi Decker-Miller, Assistant to SoTD Director Email: View email address on explore.jobs.ufl.edu

Health Assessment Required:No

About COTA and The University of Florida

SCHOOL OF THEATRE + DANCE: The light-filled, state-of-the-art Nadine McGuire Theatre and Dance Pavilion is home to the School of Theatre + Dance (SoTD). The School’s international full-time faculty of 27 recognized artists and researchers is complemented by adjunct and guest faculty and staff, including full- and part-time professionals. The School offers MFA curricula in acting and in design/technology, which includes scene design, lighting design and costume technology; BFA programs in acting, musical theatre, scene design, lighting design and costume design; and a BA in general theatre. The School features two degree programs in dance designed to develop the individual voice of the dance artist, a BFA and a BA. Approximately 200 students major in the artistically diverse curricula of the School of Theatre + Dance. Through its production program, outreach and innovative programming, the School of Theatre + Dance provides multiple cultural opportunities annually to thousands of members of the University and the greater community. The University of Florida is accredited by the Southern Association of Colleges and Schools Commission on Colleges and is an accredited institutional member of the National Association of Schools of Dance and the National Association of Schools of Theatre. For more information, visit www.arts.ufl.edu/theatreanddance.

THE COLLEGE OF THE ARTS: The College of the Arts is an engine of transformation that generates paradigmatic shifts in the arts and beyond, while nurturing adaptability, innovation, and excellence. We foster an environment where novel creative practice, leading research, and experiential learning thrive. Our students, faculty, and staff interrogate and respond to the ever-changing relationship between technology and the human spirit. We prepare future leaders in artistic professions and creative industries, while developing student capacity for interdisciplinary scholarship that serves and engages local and global communities.The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,600 students are pursuing majors in degrees offered by the College of the Arts under the direction of 150 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami. 

The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation. We are The Gator Nation, a multi-faceted community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida.