Accounting Clerk & HR Assistant
Modern Molding Inc.
Job Description
Job Description
The Accounting Clerk & HR Assistant supports the company’s daily accounts payable, accounts receivable, accounting-record maintenance, and employee administration activities. The position is responsible for accurate data entry, document organization, routine reconciliations, report preparation, and timely follow-up.
This position reports to the Controller and provides administrative support to Human Resources and other departments as needed.
Accounting responsibilities
- Match vendor invoices to purchase orders and receiving records and enter for payment.
- Apply customer payments to open invoices in the ERP system.
- Contact customers regarding past-due invoices and assist with resolving payment discrepancies.
- Complete routine bank reconciliations under the Controller’s supervision.
- Run standard month-end inventory, sales, tooling, and labor reports.
- Review reports for missing, incomplete, or unusual information and refer discrepancies to the Controller.
- Update inventory standard costs using information approved by the Controller or Operations.
- Compile tooling work-in-process information for month-end review.
- Maintain customer sales-tax exemption certificates and vendor W-9 forms.
- Assist with year end work including
- Summarizing fixed-asset purchases and supporting schedules.
- Gather invoices, payroll records, and other documentation as requested by accounting firm.
- Distribute and collect employee questionnaires associated with the R&D tax credit.
- Compare customer invoices and inventory price lists to approved pricing.
- Maintain accounting files and supporting documentation.
HR and administrative responsibilities
- Review employee timecards for missing punches, time-off entries, and other exceptions.
- Follow up with employees and supervisors to obtain missing information.
- Assist with employee onboarding and orientation.
- Review basic workplace information with new employees, including the handbook, timeclock, lockers, breaks, and facility orientation.
- Assist with initial safety training and training documentation.
- Schedule Safety Committee meetings, distribute agendas, record minutes, and track follow-up items.
- Assist with company events and employee-appreciation activities.
- Provide backup coverage for reception, phones, and routine customer-service activities.
- Perform other related clerical and administrative duties as assigned.
This is a new position with-in the company and will evolve based on the skillset of the person hired. There is also a possibility this position could become a full-time position with full benefits in the future.
\nCompany DescriptionModern Molding, Inc is a family owned, plastic injection molding company which has been in business over 40 years.
Company Description
Modern Molding, Inc is a family owned, plastic injection molding company which has been in business over 40 years.
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