Executive Administrative Assistant/Office Manager

North Cook Intermediate Service Center

North Cook ISC is officially certified as a "Great Place to Work!

Description: The Executive Administrative Assistant/Office Manager is responsible for overseeing the daily operations of the office. In addition, the Executive Administrative Assistant/Office Manager supports the work of the Executive Director as needed and serves as the Governing Board secretary.

Supervisor: Executive Directo r

Work Schedule: 260 days (12 months)

FLSA status: Non-exempt

Retirement : IMRF

Essential Duties: Must be able to work on-call for unplanned or emergency situations.

Office Management

Create and maintain user accounts including google accounts, phone assignments, staff logins, zoom accounts, all staff/email groups updated in admin.google.com
Asset management for computer devices including ordering, tracking, and configuring devices and serve as the administrator for the NCISC Google account
Manage licenses for a variety of software and subscriptions
Assist with Learning Stream, Authorize.net, and the Square system which are used by NCISC staff for registration and payment
Troubleshoot and act as the primary point of contact for copier/scanner, postal machine, and other equipment and resources located in the workroom including ordering and maintenance as necessary
Provide technical support for staff at NCISC an NCYAA
Maintain FOB system for entrance into NCISC and NCYAA

Business Office Support

Maintain inventory of assets and coordinate repair as necessary
Coordinate with the CSBO to support device refresh/updates
Assist the CSBO with outsourced IT provider and Phone system provider as needed
Assist with P-Card ordering and compliance

Administrative Support

NCISC Governing Board
- Acts as Recording Board Secretary
- Assist in preparing the Governing Board agenda and packet
- Takes meeting minutes
- Posts agendas
- Set up the room including the physical space, technology, food, and/or supplies
Maintain and organize files (paper and electronic)
Provide administrative support including but not limited to:
- Facility issues
- Planning events
- Ordering supplies and food
- Preparing documents
- Expense reports and invoice processing
- Clerical duties such as answering phones, filing, preparing expense reports, etc.
Update phone directory and distribute to all staff
Fulfill other responsibilities as assigned

Minimum Qualifications:

Bachelor's degree preferred
Minimum 3 years office experience required
Proficiency in Microsoft Office Suite and Google apps including ability to type a minimum of 50 wpm
Strong organizational and multitasking abilities
Experience with providing basic technical support and familiarity with IT issues and topics
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Attention to detail and problem-solving skills
Friendly and patient demeanor including conflict resolution skills

Please see attached job description

Full-time (12 month) employees of the North Cook Intermediate Service Center are eligible for the following benefits:

Blue Cross Blue Shield medical insurance (PPO, High Deductible, or HMO) at no cost for the covered employee. Dependent coverage is available at a cost share
Metlife dental insurance at no cost for the covered employee (dependent coverage is available at a cost share)
Participation in the Illinois Municipal Retirement Fund (IMRF) pension system
Life insurance at 1x annual salary + $50,000 AD&D insurance
12 vacation days per year (increased with each year of employment until 20 days per year is reached)
12 paid sick days per year
2 personal days per year
At least 12 paid holidays per year
Access to the Employee Assistance Program (EAP)
403b/457b retirement savings plans available
Some positions are eligible for tuition reimbursement
IMRF enrollment required

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Vacancy posted 3 days ago

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