Office Coordinator

A well-established insurance and financial services marketing organization is looking for an Office Coordinator to keep their office running day to day. This is a small, tight-knit support team - an Office Manager, a Team Lead, and two coordinators - and this position is a backfill for a team member moving into another role internally. The team rotates responsibilities based on what the day brings, and they're the true catch-all for the office: the people who keep the building running and make sure everything and everyone gets where it needs to go. What You'll Do Cover the front desk and answer incoming phone calls - this company places real value on having a live person answer the phone Route incoming calls to the right internal team, which means asking the right questions and reading between the lines to figure out what the caller actually needs Greet and welcome visitors Monitor the general company inbox and route incoming emails to the appropriate departments Sort and distribute incoming mail across departments, and handle outgoing shipping and overnight packages Keep office and kitchen supplies stocked Support company events - leadership plans them, and this team handles setup and on-site facilitation Move materials between the company's two nearby buildings throughout the day Take on a wide range of additional day-to-day tasks as they come up What We're Looking For Strong verbal communication and a friendly, professional phone presence Ability to listen actively and figure out where a caller needs to go, even when they don't say it directly Comfort with variety and interruptions - no two days look exactly the same, and priorities shift Dependability and punctuality, since the front desk needs coverage when the office opens Willingness to be physically active during the day, including moving items between buildings A helpful, roll-up-your-sleeves attitude - this team is the office's catch-all No degree required, and no industry experience necessary - full training provided Schedule Monday-Thursday: 8:30 AM - 5:30 PM | Friday: 8:30 AM - 5:00 PM #J-18808-Ljbffr Ferretti Search