Procurement specialist

At Surf Air Mobility, we're transforming air mobility. As innovators in aviation, we are at the forefront of creating a more efficient and accessible flying experience. With our commitment to a customer-first approach, advanced software solutions, and electrification, we're pioneering new ways for people to travel, making flying not only faster but more enjoyable. Our passionate team thrives in a collaborative environment where innovation and hard work go hand in hand. Help us shape the future of aviation while working with cutting-edge technologies that are changing the lives of our passengers.

JOB TITLE: Buyer/Analyst

DEPARTMENT: Procurement

REPORTS TO: Director of Procurement

FLSA STATUS: Exempt

POSITION SUMMARY

The Buyer/Analyst is primarily responsible for sourcing, purchasing, and managing parts, tooling, repairs, services, and supplies required to support the company's fleet and maintenance operations. This position manages the procurement process from requisition through delivery, ensuring materials are available when required, purchased at competitive cost, and meet quality, traceability, and regulatory requirements.

The position also provides support for inventory and stockroom control by assisting with the receipt, issuance, storage, shipment, documentation, and reconciliation of materials. The Buyer/Analyst uses inventory, consumption, and demand information to make purchasing and stocking decisions and works closely with Maintenance, Planning, Supply Chain, Finance, and vendors to maintain adequate material support.

KEY RESPONSIBILITIES

Procurement & Inventory Planning — Primary

• Provide adequate and timely material support to maintenance stations and company operations.
• Create, issue, coordinate, and manage purchase and repair orders with approved vendors.
• Coordinate with Maintenance Planning to ensure materials are purchased and staged in advance of scheduled maintenance.
• Review material requisitions, inventory levels, station allocations, usage, and consumption data to determine appropriate stock coverage and reorder points.
• Analyze demand, consumption, manufacturer data, and forecasts to establish appropriate inventory positions and purchasing requirements.
• Source aircraft parts, tooling, MRO services, repairs, and other materials while identifying alternate sources and cost-saving opportunities.
• Assist with RFPs, bids, supplier contracts, and annual/bulk purchasing agreements.
• Conduct price and cost analysis and negotiate pricing, terms, conditions, specifications, and scopes of work with suppliers and contractors.
• Manage removed cores and repair orders, including determining appropriate repair conditions, BER status, exchange options, and beneficial repair sources.
• Monitor rotable and expendable spares and establish appropriate reorder points and inventory allocations.
• Develop and maintain an Approved Supplier List and monitor supplier quality, delivery, pricing, and overall performance.
• Process supplier warranty claims for failed, damaged, or lost components and coordinate resolution with vendors and internal departments.
• Review and resolve purchasing and invoicing discrepancies in coordination with Finance.
• Develop short- and long-term sourcing and inventory planning strategies.
• Monitor industry changes, supplier capabilities, material availability, and alternate sources.
• Identify and document cost savings and cost-avoidance opportunities.

Inventory & Stockroom Support — Secondary

• Support the stockroom in issuing parts and tooling and ensuring proper control and security of company inventory and assets.
• Assist with receiving, inspecting, counting, identifying, locating, storing, staging, packing, and shipping parts and materials as required.
• Review packing slips, certifications, traceability documents, and vendor documentation associated with received materials.
• Verify incoming and outgoing materials and documentation and ensure transactions are properly recorded in the company's systems.
• Assist with cycle counts, physical inventory, inventory reconciliation, and investigation of discrepancies.
• Identify damaged, defective, expired, excess, or obsolete materials and coordinate appropriate disposition.
• Maintain awareness of aircraft parts certification, traceability requirements, material shelf life, and tool calibration requirements.
• Assist in maintaining proper housekeeping, organization, security, and inventory control within assigned areas.
• Ensure materials are handled, stored, and shipped in accordance with company procedures and applicable regulatory requirements.
• Perform other duties as assigned by the Supply Chain Supervisor or Director of Procurement.

POSITION REQUIREMENTS

Knowledge, Skills & Abilities

• Strong purchasing, procurement, analytical, organizational, and problem-solving skills.
• Knowledge of aviation MRO, aircraft parts, repair orders, component exchange programs, and warranties.
• Knowledge of inventory control, demand planning, forecasting, and stock management.
• Knowledge of aircraft parts certification and traceability requirements preferred.
• General knowledge of regulatory requirements applicable to aviation purchasing, inventory, hazardous materials, and shipping.
• Ability to analyze inventory, consumption, demand, and cost data and make sound purchasing decisions.
• Strong negotiation and vendor-management skills.
• Excellent oral and written communication and customer service skills.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Proficient computer skills and ability to learn and utilize purchasing, inventory, and maintenance systems.
• Ability to learn and adhere to the Company's General Maintenance Manual (GMM), applicable 14 CFR Part 135 requirements, and Dangerous Goods requirements under 49CFR Parts 171180.

QUALIFICATIONS

• Education Bachelor's degree preferred in Purchasing, Business, Supply Chain, Inventory Management, or a related field.
• Professional certification such as CPIM/APICS is a plus.

Work Experience

• Prior experience in the airline or aviation industry required.
• Minimum four (4) years of experience in purchasing, procurement, supply chain analysis, demand planning, or a related field preferred.
• Experience in inventory forecasting and analysis required.
• Aviation MRO purchasing and repair order experience preferred.
• Warranty reclamation experience preferred.
• Previous inventory or stockroom experience preferred.

MISCELLANEOUS REQUIREMENTS

• Valid driver's license and reliable transportation.
• Ability to work within a 24/7 operation, including weekends and holidays.
• Ability to pass a 10-year background check and pre-employment drug screen as required by airline regulations and company policies.
• Ability to obtain and maintain an airport security badge for the assigned base.
• At least 18 years of age.
• Authorized to work in the U.S. in accordance with applicable law.

PHYSICAL REQUIREMENTS

• Must have sufficient vision and ability to safely perform the essential functions of the position.
• Must be able to communicate through verbal, written, and electronic means.
• Must be able to access filing cabinets, drawers, shelves, and inventory locations of varying heights.
• Must be able to occasionally lift or move materials up to 50 pounds.
• Must have sufficient physical dexterity to occasionally perform inventory and stockroom activities, including standing, walking, bending, stooping, reaching, lifting, packing, unpacking, and locating materials.

(Reasonable accommodations may be made to enable successful candidates to perform the essential functions of the role.)

Southern Airways Corporation/Mokulele Airlines is an EEO/AAP employer and as such all qualified applications will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of gender, race or disability.

Equal Opportunity Employer, including disability/protected veterans

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