Administrative Support Staff / Office & Admin Specialist Int

Administrative Support Staff

Job Class: Office and Administrative Specialist, Intermediate

Agency: Public Safety Dept

Job ID: 96599

Location: Blaine

Telework Eligible: No

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers and DPS employees eligible to bid (permanent, classified employees in the same job and class). Eligible bidders should apply through self-service and confirm their bid by emailing View email address on click.appcast.io by 11:59 PM on 09/10/2026.

Date Posted: 09/04/2026

Closing Date: 09/17/2026

Hiring Agency/Seniority Unit: Public Safety Dept / Public Safety-AFSCME

Division/Unit: Homeland Security & Emer Mgmt / HSEM Administration

Work Shift/Work Hours: Day Shift / 8:00 AM - 4:30 PM

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: 3925 Pheasant Ridge Drive NE, Blaine, MN 55449

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This posting may be used to fill multiple vacancies.

This position functions as administrative support for the division of homeland security and emergency management. The position will assist in development of purchase orders, purchasing supplies, authorizations for travel, staff travel accommodations and payroll functions. The incumbent will greet customers and clients that arrive at the facility or by answering the phone and provide excellent customer service.

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Minimum Qualifications

• Knowledge and skill using Microsoft Office (word processing, spreadsheet, presentation) programs to produce correspondence, spread sheets, and reports in an efficient and timely manner.
• Skill in word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.
• Knowledge of communications sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable.
• Database Management skills sufficient to perform data entry, create queries and perform database maintenance.
• Skill in customer service sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence).
• Skill in typing/keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

Preferred Qualifications

• Problem solving skills and the ability to prioritize work to meet multiple deadlines.
• Database management with strong organizational and time management skills.
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following:

• Criminal history
• Reference check
• Driver's license check
• SEMA4 check

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.