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Program Administrative Assistant

JB Management

Location: Syracuse, NY

Position Summary:

All local in-processing and administrative actions of employees
Coordination and processing of employee travel requests
Tracking of expenditures and financial obligations
Maintenance of appropriate databases to ensure compliance with applicable guidelines
Assist customer in data collection as needed
Maintain employee training records
Coordination with other corporate office support staff
No travel required

Job Description:

Manage calendars, schedule meetings, and resolve conflicts.
Answer and route phone calls, emails, and greet visitors professionally
Draft, proofread, file correspondence, reports, and internal documents.
Maintain physical and digital filing systems.
Coordinate travel arrangements and prepare itineraries.
Support onboarding on new personnel (paperwork, equipment, access).
Processing expense reports and basic bookkeeping.
Interacting with corporate support staff

Skills:

Proven Administrative experience
Strong Communication and time-management skills
Ability to multitask and meet changing deadlines
Ability to work independently

Non-Essential Job Skills:

Military Experience or experience working in a military environment is a plus

Qualifications/Certifications:

High school diploma; associate/bachelor preferred.
4+ years administrative or office support experience.
Strong written and verbal communication skills.
Proficiency with Microsoft 365.
Excellent time management and discretion with confidential information
Active Clearance or the ability to obtain a clearance

Vacancy posted more than 2 months ago

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