Administrative Assistant/Project Coordinator II

Position Title: Administrative Assistant/Project Coordinator II

Pay Range: $24.68 - $26.00 per hour
Duration: 3 to 6 months (Contract Assignment)
Schedule: Full-time, Monday - Friday | 7:30 AM to 4:30 PM

Position Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant/Project Coordinator II to provide administrative and operational support within a fast-paced environment. The ideal candidate will play a critical role in streamlining processes, managing tasks and resources, and supporting departmental operations. This position requires a proactive professional with exceptional communication skills, the ability to work collaboratively, and the capability to handle multiple priorities simultaneously.

Key Responsibilities:

• Provide administrative and clerical support for various projects and assignments.
• Manage assigned processes and coordinate tasks to ensure smooth operations.
• Organize and maintain documentation, correspondence, reports, and files.
• Monitor and manage office supply inventory; coordinate with vendors as needed.
• Organize and schedule meetings, appointments, and department activities.
• Implement and maintain office operations, procedures, and workflows.
• Collaborate with the operations team to address building maintenance needs.
• Coordinate purchase orders, invoices, logistics, and other transactional workflows.
• Serve as a resource for policies, procedures, and administrative inquiries.
• Partner with internal and external contacts to ensure efficient communication and resolution of issues.
• Perform additional administrative duties as assigned by the manager.

Required Qualifications:

• Experience: 1-3 years of experience in order processing, project coordination, operations support, or related administrative roles.
• Proven ability to handle high-volume transactional workflows, including order entry, purchase orders, invoicing, or logistics coordination.
• Proficiency in Microsoft Office, including Excel, Outlook, and general office software.
• Experience with ERP systems, order management systems, and project tracking tools.
• Strong attention to detail and a proven ability to process orders with accuracy, even under tight deadlines.

Key Skills and Competencies:

• Exceptional organizational and time-management skills while managing competing priorities.
• Strong verbal and written communication skills with the ability to interact professionally at all levels.
• Comfort working independently to make daily decisions on task prioritization and execution.
• Detail-oriented with exceptional accuracy in maintaining records and processing orders.
• Skilled at problem-solving and troubleshooting operational issues.
• Reliable, proactive, and able to adapt within a fast-paced, dynamic environment.
• Commitment to working in a constant state of alertness and safety.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.