Executive Assistant I

Position Overview Provides complex, diversified, confidential, and comprehensive administrative support to executive leaders. Acts as an extension of the executive, managing time and priorities and supporting key initiatives, using broad knowledge of organizational policies and procedures. Major Responsibilities Executive‑level administrative support, including complex calendar management, travel, event coordination, and project support. Travel arrangements and expense reporting on the executive’s behalf. Organization of all aspects of meetings, events, and travel, including agenda preparation, site selection, and document development. Representative of the executive leader to high‑level visitors and liaison for organizational initiatives. Initiates communications with other leaders regarding operational, strategic, and substantive matters, addressing inquiries, resolving problems, and prioritizing needs using in‑depth knowledge of policies and procedures. Develops complex documents and correspondence independently or with executive input. Prepares special reports, conducts required research, and compiles, analyzes, and summarizes information; may present this material to others. Establishes and maintains filing systems and confidential records; operates and maintains office equipment; orders supplies as needed. Assists with departmental budget administration. Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate. Serves as a resource for other administrative staff, answering questions and providing training. Licensure, Registration, And/or Certification Required None Education Required High School Graduate Experience Required Typically requires 4 years in an administrative assistant position; 2 years of executive‑level experience preferred. Knowledge, Skills & Abilities Required Advanced time management and prioritization. High degree of confidentiality and discretion. Independent problem‑solver and demonstrated ability to take initiative. Strong written and verbal communication skills; ability to communicate tactfully and effectively with various individuals, including highly visible customers/leaders. Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word). Ability to create and compile complex documents and presentations. Organizational ability and attention to detail. Effective presentation skills. Physical Requirements And Working Conditions Normal office environment; occasional lifting up to 20 lbs. Prolonged periods of sitting, standing, and keyboard use. This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. The incumbent may be required to perform other related duties. #J-18808-Ljbffr