Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Reports To: Highway Supervisor

Classification: Non-Exempt

Introductory Period: 6 Months

Self-Termination Notice Expectation: Two Weeks

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the County Highway Superintendent in the efficient management and coordination of administrative tasks within the County Highway Department. The successful candidate will play a crucial role in ensuring smooth operations, effective communication, and proper documentation within the department.

Minimum Qualifications:

• High School diploma or GED

• Associate degree or higher will be given higher consideration.

Other Requirements:

• Proven experience as an administrative assistant or in a similar role.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite and other relevant software.

• Familiarity with budgeting and financial procedures is a plus.

• Ability to handle sensitive and confidential information with discretion.

• Knowledge of county government operations and highway management is advantageous.

• Complete mandatory computer security awareness training as assigned.

General Statement of Duties:

• Maintain an organized and efficient office environment for the County Highway Superintendent.

• Manage incoming calls, emails, and correspondence, and redirect them as necessary.

• Schedule appointments, meetings, and conferences, coordinating with internal and external stakeholders.

• Prepare and maintain accurate records, reports, and documentation related to highway projects, permits, and other administrative matters.

• Assist in the creation and maintenance of filing systems to ensure easy retrieval of information.

• Act as a liaison between the County Highway Superintendent and various internal and external parties.

• Assist in drafting and proofreading correspondence, reports, and other written materials.

• Coordinate communication and information flow between department staff and other county departments.

• Prepare meeting agendas, materials, and minutes for departmental meetings.

• Attend meetings and take accurate notes, summarizing key points and action items.