Administrative Assistant II

Administrative Assistant IIUniversity College's mission is to foster student success both in and out of the classroom through academic support structures that allow students to explore, learn, grow, and develop a timely progression toward graduation. The University College's goal is to provide coordinated, intentional, and inclusive experiences, services, and opportunities in which students are both challenged and supported.This position reports to the Administrative Specialist for University College. The position is responsible for supporting University College programs; assisting with travel arrangements and reimbursements; search and screen support; and performing day-to-day office functions.Responsibilities:Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to appropriate entities.Provides direct administrative support, which may include tasks such as scheduling, document and record management (editing, printing, copying, scanning, physical and electronic filing), and mail and deliveries.Coordinates communication with internal and external groups for the Dean.Coordinates room schedules, including arranging and setting up for meetings, conferences, and webinars; responds to EMS requests.Manages University College search and screen committees throughout the recruiting and hiring process.Facilitates travel arrangements and travel reimbursements for staff.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.Assists Dean, Associate Dean and Administrative Specialist with projects.Maintains confidentiality of department communications and operations.Supports branch campus, as needed.Support University College programsIssues contracts and provides administrative support for the Pointers Connect Internship program.Provides administrative support for the University Honors Program.Provides administrative support to the undergraduate research (URSCA) program.Assists with event planning and support for annual conferences.Provides administrative support to the Dean for the academic and tuition appeals process.Collaborates with internal and external program partners.Tracks and facilitates payment and/or reimbursement of expenses.Other duties as assigned.Key Job Responsibilities:Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediumsSends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervisionSchedules logistics and secures resources for meetings, conferences, travel, and work unit operationsMaintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and proceduresServes as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entitiesDepartment: University CollegeCompensation: $19.14 per hourRequired Qualifications:Ability to work independently and as part of a teamStrong verbal and written communication skillsDemonstrated organizational skillsExperience in fast-paced office environmentExperience with technology and software, including MS OfficeAbility to work effectively with people from a variety of culturally diverse backgroundsHow to Apply:TO ENSURE CONSIDERATION: Applications received by 11/9/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:Cover letter addressing qualifications and experienceResumeAfter you submit your application, you will be unable to edit it. Please be sure to include all required materials before submitting your application.Contact Information:Name: Kristin PetersonEmail: View email address on click.appcast.io: View phone number on click.appcast.io