School Office Manager - St. Matthias the Apostle - Lanham Maryland

School Office Manager - St. Matthias the Apostle - Lanham Maryland

The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values. The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.

The hourly rate for this role is $19.00 to $22.00 with excellent benefits

Oversee daily operations of the school office

Manage calendars, scheduling, and school-wide communications

Coordinate meetings, events, and vendor relationships

Maintain organized systems for records, files, and compliance

Financial Management & Accounting (KEY PRIORITY)

Manage tuition accounts and support families using FACTS

Monitor billing, payments, and financial records

Serve as liaison to bookkeeper and Archdiocesan financial offices

Assist with payroll processes and reporting

Support financial aid tracking, scholarships, and account adjustments

Communicate professionally with families regarding tuition and balances

Support & Engagement

Serve as a welcoming and professional point of contact for families

Assist families with enrollment, re-enrollment, and financial processes

Provide clear, compassionate communication regarding school policies

Maintain confidentiality while supporting sensitive family situations

Administrative & HR Support

Assist with onboarding, compliance, and staff documentation

Support Safe Environment and Child Protection processes

Coordinate volunteers and service hour tracking

Support leadership projects and school initiatives

Qualifications

Required:

Strong accounting or financial management experience

Excellent organizational and multitasking skills

Strong communication and interpersonal skills

Ability to handle confidential information with discretion

Proficiency in Microsoft Office (especially Excel)

Preferred:

Experience with FACTS SIS/Financial or similar systems

Experience working in a school or family-centered environment

Bilingual (Spanish preferred)

Core Competencies

Professionalism and discretion

Problem-solving and initiative taker

Strong customer service mindset

Alignment with Catholic mission and values