Coordinator, Academic Records

Coordinator, Academic Records

Posting Number - req26143

Department - Office of the Registrar

Location - Tucson Campus

Address - Tucson, AZ USA

Position Highlights - The Office of the Registrar is excited to announce that they are welcoming applications for the Coordinator, Academic Records role within their department! The Academic Records Coordinator is a key member of the Registration, Residency, & Transcripts (RRT) department within the Office of the Registrar. This role supports the creation, maintenance, and accuracy of student academic records, including providing advanced support for complex registration and student record issues, document processing and service to students, faculty, and staff across all RRT functions. This position offers a hybrid work arrangement. While many responsibilities may be completed remotely, the role requires weekly on-site presence at the Tucson, Arizona campus to fulfill duties that must be performed in person. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Academic Records Oversight

• Support the integrity, accuracy, and maintenance of student academic records, including document review, processing, and archiving.
• Ensure compliance with institutional policies and regulatory requirements in all record-related activities.

Case Management and Escalation Support

• Independently manage and resolve complex and escalated cases involving academic records, enrollment, registration, and grading.
• Provide guidance and support to student workers and unit specialists, assisting department leadership with issue resolution and decision-making across RRT functions.

Systems and Operations Support

• Act as a liaison between the Office of the Registrar and technical support teams to address system functionality, updates, and process improvements related to records and enrollment systems.

Records Management and Compliance

• Support and maintain student records retention practices, including reviewing, verifying, and maintaining documentation in accordance with institutional policies and quality assurance standards.
• Perform other duties as assigned, demonstrating flexibility and responsiveness to evolving operational needs within academic records and registrar services.

Knowledge, Skills, and Abilities

Excellent attention to detail skills. Excellent written and verbal communication skills. Demonstrated ability to work well within a team and in group settings. Proven track record of the ability to work independently and efficiently. Workplace agility and adaptation skills when facing necessary change.

Minimum Qualifications

Bachelor's degree required. Minimum of 3 years of relevant experience required.

Preferred Qualifications

Experience with Microsoft Windows and Office software

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Student Services

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$47,356-$59,195

Compensation Type

Salary at 1.0 full-time equivalency (FTE)

Grade

6

Career Stream and Level

PC2

Job Family

Registration & Records

Job Function

Student Services

Type of Criminal Background Check Required

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

6/8/2026

Expected End Date

Contact Information for Candidates

Kris Peabody | View email address on click.appcast.io

Open Date

5/29/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report - In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.