Administrative Assistant

Administrative Assistant

Russell Tobin's client is hiring an Administrative Assistant in Indianapolis, IN.

Employment Type: Contract

Location: Onsite - Indianapolis, IN, 46231

Pay rate: $25-$28/hr

Responsibilities:

• Serve as the first point of contact for visitors, customers, vendors, and callers, providing professional reception and customer service.
• Manage incoming calls, messages, mail services, and general administrative tasks to support daily office operations.
• Coordinate with building management, security, and facilities teams to address maintenance needs and workplace communications.
• Oversee office supplies, break room inventory, parking passes, and employee security badge administration.
• Organize meetings, tours, supplier visits, conference room readiness, and presentation materials.
• Support employee engagement initiatives, office morale activities, recognition programs, and special events.
• Assist site leadership with scheduling, executive visits, workshops, presentations, and other administrative support functions.

Requirements:

• Associate Degree required.
• Previous experience in administrative support, office coordination, receptionist, or customer service roles preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor with exceptional customer service skills.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Experience coordinating events, meetings, and facilities-related activities is a plus.

PrideGlobal and its affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.