Project Administrator

Job Description

Job Description

At Ecotech Solar, we believe in doing right by people—our customers, our coworkers, and our community. We’re on a mission to deliver “good energy” and are looking for an administrative professional who thrives on organization, precision, and keeping our project pipelines moving smoothly toward the finish line.

The Project Administrator is a vital member of our Project Team, providing essential technical and administrative support across both our Residential and Commercial pipelines. If you possess a rock-solid attention to detail, love hitting deadlines, and find satisfaction in collaborating with internal teams and external partners alike, this is the role for you.

This is a full-time position based in our Bellingham, WA office.

ABOUT THE ROLE

The Project Administrator serves as a critical support member for our active projects, handling everything from permitting and utility interconnection to document preparation and technical support. You’ll partner closely with our Project Managers andDesigners to interpret technical plans, compile project packages, and keep documentation organized.

You will frequently connect with our contracted customers to gather site info, answer general questions, and walk them through their next steps. Your goal is to keep workflows moving flawlessly so that our field crews can execute with accuracy and our customers enjoy an exceptional experience.

WHAT YOU’LL DO

• Client Onboarding & Compliance: Partner with contracted clients to gather utility and interconnection information.
• Manage Utility Interconnections: Prepare and submit interconnection applications with utilities and project stakeholders.
• Navigate Permitting: Secure vital electrical, building, and specialty permits across various jurisdictions.
• Technical Quality Control: Prepare submittals and review project plans, drawings, and electrical schematics to support building accuracy.

• Install Packages: Assemble field-ready install documents.
• System Support: Provide troubleshooting, performance analysis, commissioning support when needed.
• Project Closeout: Compile Operations & Maintenance manuals, training materials, and as-built records to successfully close out builds.

WHO YOU ARE

• Customer Service: You enjoy acting as a liaison between internal teams, local utility companies, and our clients, keeping everyone aligned.
• Detail-Focused & Organized: You keep our CRM up to date, catch discrepancies in documentation, and take pride in meeting strict deadlines.
• Technical Mindset: You can confidently look at plans, diagrams, or spreadsheets and connect the dots to keep documentation accurate.
• Team-Centered: You understand your work sets up the rest of the company for success. You adjust seamlessly, communicate clearly, and step in where needed.

WHAT YOU BRING

• Experience in project administration, permitting, utility coordination, or technical document management (bonus points for a background in construction, trades, or solar energy).
• Proven competency in navigating digital platforms, project management software, and spreadsheets.
• Excellent written and verbal communication skills for answering client questions and liaising with external stakeholders.

WHAT ECOTECH SOLAR OFFERS

• Hourly wage, starting at $21/hr DOE
• Health, vision, and dental insurance
  
• Education, training, and mentorship
  
• Opportunity for performance-based bonuses
• Paid holidays and vacation
  
• Generous 401k match
  
• Employee Giving Match
• A collaborative, people-first work culture
  
• Work you can feel proud of, every day

TO APPLY

Please visit our website to learn more about our work and values.
Then:

1. Complete the Culture Index survey ( link ) so we can get a feel for how you work; and
   
2. Submit your cover letter and resume telling us why this role speaks to you, and what makes you a great fit.

This position is open until filled. Applications will be reviewed as they are submitted. We’re ready to move quickly but are committed to waiting for the right person. If this sounds like you, we can’t wait to hear from you!