Accounts Payable Assistant and Back-up Receptionist

JOB DESCRIPTION & REQUIREMENTS:

The position of Accounts Payable Administrator requires administrative duties dealing with the verification and accuracy of figures and postings pertaining to business transactions, and inquiries about payment discounts. This position also provides the primary daily backup relief for the front desk receptionist.

Salary: $20/hour

RESPONSIBILITIES

• High volume accounts payable processing
• Enters and pays vendor invoices and team member expense reports
• Data entry and filing
• Requires the set-up and maintenance of payable file systems
• Receive and verify accuracy of invoices and check requests
• Communicate with vendors in regards to the status of invoices and credits
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
• Code documents according to company procedures
• Perform financial calculations, such as amounts due, balances, and discounts
• Reconcile or note and report discrepancies found in records
• Match order forms with invoices, and record the necessary information.
• Reconcile Freight – audit, enter for payment, resolve disputes promptly and effectively.
• The provision of appropriate support to vendors and other departments within Southeast Aerospace.
• Participation in departmental projects and goals as needed

Back-up receptionist:

• Operate multiline telephone system to answer incoming calls and direct callers to appropriate personnel.
• Welcome on-site visitors in a professional and friendly manner, and determine nature of business.
• Monitor visitor access and issues pass when required
• Other clerical tasks as assigned by supervision and company management.
• Adhere to all Southeast Aerospace company policies, safety guidelines, and code of ethical conduct in adhering to company polices, all employees are subject to pre-hire, random, and for cause drug and alcohol tests
• Must be able to perform the essential functions of this position with or without reasonable accommodation Any and all other duties assigned by the supervisor

QUALIFICATIONS

• High school diploma or equivalent
• Minimum three (3) years of previous accounts payable experience
• Ability to process a high volume in a fast-paced environment
• Strong verbal communication skills in the English Language -Knowledge of the structure and content of the English language including the pronunciation, meaning and spelling of words, rules of composition, and grammar.
• Experience in operation of multiple line phone system and handling multiple incoming calls simultaneously.
• Very strong computer skills and familiarity with Microsoft Office Suite
• Experience working with accounting software programs
• Good organization and communication skills, both verbal and written
• Ability to be flexible and dependable
• Acceptable background check for required matters
• In adhering to company polices, safety guidelines, and code of ethical conduct, all employees are subject to Florida Drug Free Workplace pre-hire, random and for cause drug and alcohol tests.
• US Citizen/person for required matters as defined in 22CFR 120.15

REQUIREMENTS

Preferred Skills

• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Operations Monitoring — Watching gauges, dials, or other indicators to make sure a machine is working properly.
• Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Monitoring — Monitoring/Assessing performance of yourself to make improvements or take corrective action.
• Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
• Coordination — Adjusting actions in relation to others' actions.
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Speaking — Talking to others to convey information effectively.
• Time Management — Managing one's own time and the time of others.
• Writing — Communicating effectively in writing as appropriate for the needs of the audience.

Working Conditions

• The working conditions for this position will usually consist of an office environment.
• This position will require the normal business week schedule of Monday through Friday 8am to 5pm.
• These conditions will require excellent organizational, time, and stress management skills to complete all required tasks.
• The ability to move between buildings on campus in a timely manner.

Physical Requirements

There are no particular strenuous physical requirements for this position; however certain environmental conditions that are associated with an office workspace may elevate certain sensory demands. These demands may range from eyestrain from computers for long periods of time to any noise and activity disturbances produced from an active office environment.

BENEFITS

• Health, Dental, 401K-Profit Sharing, Vacation, Sick Leave, Holiday Pay, Portable HSA account, Clothing allowance.
• Health and Dental insurance premiums fully paid by employer for employee. Southeast Aerospace pays 80% of Health and Dental insurance premiums for legal dependents.