Administrative Assistant
Part-time
Alleghany Holdings
About Us
We are a private single-family office based in Englewood, New Jersey. Our office supports both the personal and household administrative needs of the family and the operations of a small in-house investment group focused on long-term portfolio strategy.
This is a small, discreet, and high-trust environment where professionalism, judgment, and attention to detail matter. We are looking for someone experienced, reliable, easy to work with, and comfortable working closely with principals and advisors in a private office setting.
About the Role
We are seeking a part-time, hourly Administrative Assistant to provide approximately 18 hours per week of on-site support (~6 hours, 3 days per week). The role is expected to be roughly split between family/household administrative support and investment office support.
This position is well suited for an experienced administrative or executive assistant who enjoys variety, values flexibility, and is looking for steady part-time work rather than a full-time role. The ideal candidate will have some past experience as an administrative assistant at an investment firm or related financial services firm.
What You'll Do
- Provide comprehensive administrative support including managing calendars, scheduling, travel arrangements, and household logistics.
- Coordinate with vendors, service providers, attorneys, accountants, and outside professionals.
- Assist with errands, correspondence, reservations, and day-to-day administrative needs.
- Track expenses, process invoices, and assist with light bookkeeping.
- Help maintain orderly systems for both family office and investment office workflows.
- Handle sensitive information with discretion and sound judgment.
What We're Looking For
- 5+ years of administrative assistant, executive assistant, or office support experience.
- Prior experience in a financial services firm, family office, RIA, hedge fund, private equity firm, or similar environment preferred.
- Exceptional discretion, confidentiality, and professionalism.
- Strong organizational skills and careful attention to detail.
- Proficiency with Microsoft Office and calendar/email tools.
- Comfort working independently in a small-office environment.
- Clear written and verbal communication skills.
- Ability to manage both personal/household and business/investment-related tasks.
Vacancy posted 2 hours ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Bergen County, NJ vacancy
$17.92 - $18.52 per hour
...Administrative Assistant / Cashroom Manager Company: Jetro / Restaurant Depot Location: 577 Winters Avenue, Paramus, NJ 07652 Job Type: Full-time Sector: Warehouse Team Member - Non Union Compensation: $17.92 - $18.52 Job Summary The Administrative Assistant...SuggestedFull timeWork at officeJetro Restaurant Depot
Paramus, NJ3 days ago- ...We are seeking a proactive and highly organized Administrative Assistan t to support a fast-paced, collaborative accounting team. This role... ..., and maintain financial documents, reports, and records Assist with data entry, filing, and document management within accounting...SuggestedFull timeShift work
Grace and Faye Consulting LLC
Hackensack, NJ2 days ago $50k - $55k
...behind fulfillment for a growing portfolio of e-commerce brands, including our own DTC brand, Veiled. We're hiring a 3PL Administrative Assistant to support the operational backbone of our warehouse and fulfillment business. This role is a strong fit if you're organized...SuggestedFull timeWork at officeMonday to FridayShift workYNK Incubator
Elmwood Park, NJ2 days ago- ...We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is...SuggestedFull timeWork at office
Coda Search│Staffing
Bergen County, NJ2 days ago - ...coordination with accounting team to ensure proper invoicing. · Assist other departments, as needed. Education and Experience... ...preferred. · Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills...SuggestedFull timeWork at officeMonday to Friday
Servpro of South Bronx
Bronx, NY1 day ago $65k - $75k
...on experience) Overview A confidential professional services organization is seeking an organized, detail-oriented Administrative Assistant to support its Accounting & Finance team. This role is ideal for someone who thrives in a fast-paced environment, can manage...Permanent employmentFull timeWork at officeTrial period2 days per week3 days per weekCoda Search│Staffing
Ridgefield Park, NJ20 hours ago- ...business seeking a highly organized, dependable, and discreet Office Manager & Executive/Personal Assistant. This person will oversee day-to-day office administration while providing professional and selected personal support to the business owner. The ideal candidate...Full timeWork at office
Dr. Stephen J. Oreski Lcsw
Paramus, NJ27 days ago $40k - $50k
...Administrative Assistant/Entitlements Specialist Reports: Clinical Supervisor Salary: $40,000 - $50,000 Location: Tinton - 880 Tinton Ave. Bronx, NY 10473 Our Mission: Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We...Interim role- ...coordination with accounting team to ensure proper invoicing. · Assist other departments, as needed. Education and Experience... ...preferred. · Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills...Full timeWork at officeMonday to Friday
Servpro of South Bronx
Bronx, NY8 hours ago $35 - $50 per hour
Do you have great Administrative Assistant or Executive Assistant experience but want to be more in control of your time and when you work? We are looking for temporary EAs, both those who value temping as a standalone career and also those who are interested in contract...Hourly payLong term contractFull timeContract workTemporary work- ...Accounting Administrative Assistant We are seeking a detail-oriented and organized Accounting Administrative Assistant to join the accounting department at our Hackensack, New Jersey office. This role will provide administrative and transactional support to the accounting...Work at office
Vantage Point Consulting Inc.
Hackensack, NJ5 days ago $55k - $65k
...years of relevant experience. Base pay range $55,000.00/yr - $65,000.00/yr Key Responsibilities Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio. Coordinate vendor work, preventative maintenance scheduling...Full timeWork at office$50k
...Atrium is seeking on behalf of our client an Administrative Assistant - Beauty based in Secaucus, NJ . A background check may be run only after a conditional offer is made, where permitted by law . Position: Administrative Assistant - Beauty Location...Full timeInternshipWork at officeLocal areaShift workAtrium
Secaucus, NJ2 hours ago$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Must be 16 years of age or older Must...Remote jobHourly payPart timeWork at officeWork from homeFlexible hours$55k - $65k
...considered. ** If you have previous applied for this position, please do not reapply. Thank you. ** About the Role As an Administrative Assistant at BronxCare Health System, you will report directly to the Vice President and take on a pivotal role in ensuring smooth...Full timeWork at officeLocal areaRemote workBronxCare Health System
Bronx, NY8 hours ago- ...Administrative Assistant / Front Office Administrator St. Barnabas Elementary School is seeking a friendly, organized, and professional Administrative Assistant/ Front Office Administrator to join our school community. As the first point of contact for students, parents...Work at office
- ...Job Description Job Description Job Title: Administrative Assistant - Temporary Position Summary: The Administrative Assistant will provide vital support to the Practice Administrator, Human Resource Generalist, and mid-level management team. This role...Full timeTemporary workPart timeInternshipWork at officeMonday to FridayFlexible hours
Englewood Orthopedic Associates
Englewood Cliffs, NJa month ago $22 - $25 per hour
...~401(k) ~401(k) matching ~ Health insurance ~ Opportunity for advancement ~ Paid time off We are hiring an ADMINISTRATIVE ASSISTANT. This position supports the Call Center and Customer Service team by monitoring case activity, verifying billing and invoice...Monday to FridayHUDSON CITY CONSULTING LIMITED LIAB
Lyndhurst, NJ7 days ago- ...Job Description Job Description About the Job: Receptionist/Office Administrator/Administrative Assistant Vale Sports Rehabilitation and Physical Therapy is a full-service orthopedic and sports rehabilitation clinic. The practice employs the latest technology...Work at office
Vale Sports Rehabilitation & Physical Therapy
Englewood Cliffs, NJa month ago - ...your work makes a difference every day. R & May Transportation is seeking a motivated, organized, and professional Administrative Assistant to join our team. This is more than a traditional office position — you will be an important part of the team responsible...Work at office
R & MAY TRANSPORTATION LLC
Lodi, NJa month ago - ...Catholic Charities of the Archdiocese of Newark is currently seeking a Part Time Administrative Assistant for our Intensive Family Support Services program located in Jersey City, NJ . The Intensive Family Support Services program increases families’ coping...Part timeWork at office
Catholic Charities of the Archdiocese of Newark
Jersey City, NJmore than 2 months ago $23 - $27.5 per hour
...we exist to champion preservation in all its forms, preserving food and food production, health, and our planet. The Administrative Assistant is based at the Totowa, NJ plant and reports directly to the Site Director. This position plays a key role in supporting...Hourly payTemporary workSummer workWork at officecorbion
Totowa, NJa month ago$36k - $38k
...Job Description Job Description Catholic Charities of the Archdiocese of Newark is currently seeking a Full Time Administrative Assistant for our Mobile Response and Stabilization Services Program located in Jersey City, NJ . Requirements: ~ A high school...Full timeWork at officeCatholic Charities of the Archdiocese of Newark
Jersey City, NJ17 days ago$41.4k - $55.2k
Student Life Administrative Assistant, Office of Undergraduate Student Life Stevens Institute of Technology is seeking a Student Life Administrative Assistant for the Office of Undergraduate Student Life who is organized, proactive, welcoming, and has the capability to...Contract workPart timeWork at officeWeekend work- ...documentation for Program and Project Scheduling and employing techniques to access performance. Preferred Additional Skills: 2+ years administrating an Earned Value Management System. Intermediate MS Word, PowerPoint and Excel skills. Self-motivated and proactive team player...
Direct Staffing Inc
Clifton, NJ2 days ago - The Counseling Center Position Title: Administrative Assistant Come join a rapidly expanding, leading national substance abuse organization that is currently seeking an Administrative Assistant for their growing Intensive Outpatient Counseling program! We have achieved...Hourly payFull timeWork at officeVisa sponsorshipMonday to Friday
- Administrative Assistant New Jersey - Onsite 5 days per week Overview Seeking an Administrative Assistant to support office and accounting related administrative functions in a professional services environment. This role is based onsite in New Jersey and provides day...Work at office
$24 per hour
...Administrative Assistant Weichert Inc. is hiring an Administrative Assistant to provide support for the Nanuet, NY Sales Office. The position is responsible for providing day-to-day operational assistance to the Market Cluster/Sales Office(s) while supporting the Branch...Work experience placementWork at officeLocal areaFlexible hours- ...Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information...Work at officeWork from homeFlexible hours
$18.5 - $29 per hour
...Administrative Assistant Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions...Hourly payMinimum wageWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches