Event Planner (Experiential Marketing, Corporate Meetings & Events)

job summary:
Title: Dealer Event Coordinator (Event Planner Experiential Marketing, Corporate Meetings & Events)

Duration: 12 months w2 Contract with potential to extend (Open Ended, potential to go perm)

Location: Los Angeles, CA 90071 ( Four days in the office and one day WFH (usually Friday).

Shift: Monday to Friday 8am-6pm PT

Role Overview The Event Planning Associate (contract) supports the planning and execution of Capital Group's in-person, virtual, and hybrid dealer events. Working alongside Event Experience Managers, Experiential Marketing Specialists, and cross-functional teams, this execution-focused role provides administrative and logistical support across the full event lifecycle-from broker/dealer home office approvals to Cvent tracking and webinar productions.

For immediate review and consideration, please email resume to View email address on us.fitly.work

#LI-JM4

 
location: Los Angeles, California
job type: Solutions
salary: $40 - 44 per hour
work hours: 8am to 6pm
education: High School

responsibilities:



Key Responsibilities

Event Planning & Logistics

• Broker/Dealer Approvals: Prepare electronic invitations and coordinate with broker/dealer home offices to clear required attendee approvals for financial advisers, consultants, and clients attending due diligence meetings.
• On-Site Operations: Handle logistics including venue/vendor research, quote gathering, catering, rooming lists, transportation tracking, attendee check-in, and physical set-up/break-down (including early morning/evening shifts with occasional local hotel overnight stays).
• Virtual Event Production: Support webinar production activities including platform setup, speaker readiness checks, live polling, Q&A monitoring, and attendee technical support.
• Speaker & Materials Logistics: Research, check availability, and confirm internal and external speakers; compile, pack, and ship meeting materials for offsite events.

Operations & Attendee Tracking

• Data & Analytics: Track event registrations and build detailed attendance reports (profiles, frequency, strategies presented) for senior management budget planning and meeting strategy.
• Attendee Experience: Act as primary contact for attendee inquiries via phone and email while upholding Capital Group policies.
• Project Management: Maintain project plans, timelines, standard operating procedures (SOPs), and tracking tools; support weekly team meetings by drafting agendas and compiling minutes.

#LI-JM4

qualifications:
Required Qualifications & Tech Stack

Technical Skills

Required Platforms: Cvent, WebEx, Google Suite (G Suite), Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)

Preferred Platforms: EMS, Salesforce, Zoom, Goldcast

Professional Experience

Prior background in event planning, meeting support, hospitality, marketing programs, or project coordination.

Strong organizational, multitasking, and written/verbal communication skills.

Experience managing fast-paced priorities with a high attention to detail and customer service mindset.

#LI-JM4

skills:
WebEx,Google Suite,Microsoft Office,exceptional customer service,financial,Marketing,operational excellence,Selling

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work.




Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.




Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.




We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.