Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment activity for an organization in Conshohocken, Pennsylvania. This is a Contract position offering a flexible schedule of up to 30 hours per week with a hybrid arrangement that includes both (3 days) onsite and (2 days) remote work. The person in this role will help maintain accurate vendor records, keep payment processing on track, and ensure accounts payable tasks are completed with precision and timeliness.

Responsibilities: • Review and process vendor invoices, employee expense submissions, credits, and account adjustments while ensuring accuracy and compliance with established procedures. • Manage the invoice approval workflow by following up with stakeholders and helping move documents through the proper authorization steps. • Set up new supplier records in the accounting system and maintain vendor information to support smooth payment operations. • Assist with purchase order creation, address purchase order discrepancies, and guide users on correct submission and coding practices. • Prepare and schedule payments through checks, ACH transactions, and wire transfers while helping capture eligible discounts and applied credits. • Reconcile vendor statements, investigate billing issues, and resolve differences between invoices, purchase orders, and receipts. • Verify key payment details such as tax identification data and supporting documentation before funds are released. • Handle payment exceptions such as stop payments, credit memos, and purchase order updates as needed to maintain accurate records. • Hands-on experience in accounts payable, including invoice review, account coding, and payment processing. • Proficiency with Great Plains and solid working knowledge of Microsoft Excel. • Experience processing payments through ACH, check runs, and wire methods. • Ability to reconcile vendor statements and resolve invoice discrepancies efficiently. • Familiarity with purchase orders and the ability to support users with related issues. • Strong attention to detail with the ability to manage a high volume of transactions accurately. • Effective communication skills for coordinating with vendors and internal approvers.