Operations & Billing Coordinator

Job Description

Job Description

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development

Job description

We are seeking a highly organized and detail-oriented Operations Coordinator to support daily business operations across administrative, financial, and logistical functions.

This is a high-impact role that works directly with company leadership and plays a critical part in keeping projects, billing, vendor coordination, compliance documentation, and internal operations running smoothly.

The ideal candidate is proactive, organized, dependable, and capable of managing multiple moving priorities in a fast-paced environment while maintaining professionalism, accuracy, and strong communication.

This position is best suited for someone with experience in construction operations, office management, project coordination, billing, accounting support, or administrative operations.

Schedule: Monday-Friday 9:00 AM - 5:30 PM

Starting Pay and Benefits: $65,000.00 - 80,000.00 per year based on experience

• Weekly direct deposit payroll
• Simple IRA
• Life Insurance
• Short Term Disability
• PTO
• Paid Holidays
• Performance based bonuses
• Company sponsored events

Job Responsibilities:

• Operations & Project Coordination
  • Provide direct operational and administrative support to the COO
  • Track project statuses, documentation, deadlines, and operational workflows
  • Coordinate with internal staff, vendors, and customers to ensure smooth project execution
  • Assist with scheduling, logistics coordination, and vendor communication
  • Support implementation and maintenance of operational systems and processes

• Billing & Financial Administration
  • Oversee billing processes to ensure accuracy, timeliness, and proper documentation
  • Manage accounts payable and accounts receivable activities
  • Process invoices, track payments, and communicate with vendors and customers regarding account activity
  • Assist with job costing, expense tracking, and profitability reporting
  • Maintain accurate digital records across accounting and operational systems

• Compliance & Documentation
  • Prepare and manage Certificates of Insurance (COIs), lien waivers, and project documentation
  • Maintain organized digital and physical filing systems
  • Ensure operational records and compliance documents are accurate and up to date

Required for This Position:

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and shifting deadlines
• Strong written and verbal communication skills
• Professional and confident customer service abilities
• Comfortable working in a fast-paced environment
• Ability to learn and utilize multiple software systems
• Experience with Microsoft Word, Excel, and Outlook
• QuickBooks experience preferred
• Construction industry experience preferred
• 2-3 years of operations, office management, project coordination, accounting support, or administrative experience preferred

Company Information:
Located in Menomonee Falls, Wisconsin Home Improvement and Wisconsin Insulation services is a family owned and operated business with our roots going back to 1938.

Wisconsin Insulation / Wisconsin Home Improvement Co. LLC
N60W14416 Kaul Ave.
Menomonee Falls, WI 53051
View phone number on ziprecruiter.com

Job Type: Full-time
Pay: From 65,000.00 - 80,000.00 per year based on experience

Schedule:

• Day shift
• Monday to Friday
• Full time

Work Location: In person