Payroll Specialist

Power the People Behind the Innovation

HR & Executive Support Specialist (Payroll Focus)

Are you detail-obsessed with payroll, people-focused in HR, and thrive when supporting executive leadership?
Join a fast-growing medical device organization where your work directly supports both employees and the CEO - and where you can grow into a broader HR career.

About the Role

This hybrid HR & Executive Support Specialist role blends hands-on payroll and benefits administration with HR coordination and direct support to the CEO. You'll play a critical role in ensuring smooth HR operations while helping drive executive efficiency in a fast-paced, high-impact environment.
This is an exciting opportunity for someone who wants to expand into a full HR Generalist role over time while gaining exposure to executive leadership.

What You'll Do

Payroll & HR Operations

• Process and audit semi-monthly/bi-weekly payroll for accuracy and compliance
• Maintain employee records and ensure data integrity in HRIS systems (e.g., Workday)
• Administer benefits (health, dental, vision, retirement) including enrollments and changes
• Coordinate open enrollment and serve as a first point of contact for benefits questions
• Track and manage leaves of absence (FMLA and state-specific)
• Support onboarding and offboarding, ensuring smooth employee transitions
• Assist with recruiting coordination including job postings and interviews
• Maintain HR policies, SOPs, and compliance documentation
• Run HR reports and support audits (EEO, AAP, etc.)
• Ensure compliance with WA & CA employment regulations

Executive Support (CEO)

• Manage a complex calendar with proactive scheduling and conflict resolution
• Prepare and reconcile expense reports (Concur or similar)
• Coordinate travel arrangements and detailed itineraries
• Prepare presentations, briefings, and meeting materials
• Act as a liaison between the CEO and internal teams
• Support special projects and high-priority initiatives

Team & Administrative Support

• Coordinate training sessions and HR initiatives
• Organize HR files and shared resources
• Provide general administrative support across departments
• Contribute to a collaborative and efficient workplace environment

What You Bring

• Bachelor's degree in HR, Business, or related field (or equivalent experience)
• 2-4 years of HR or HR coordination experience
• Hands-on experience with payroll and benefits administration
• Experience with HRIS platforms (Workday preferred)
• Proficiency with Microsoft Office (Excel, Outlook, PowerPoint, Word)
• Experience with expense systems like Concur
• Strong organizational skills and attention to detail
• Ability to juggle multiple priorities in a fast-paced environment
• High level of discretion with confidential information
• Strong communication and customer-service mindset
• Self-starter mindset with adaptability and initiative

Nice to Have

• Experience in medical device, biotech, or regulated industries
• Multi-state HR compliance knowledge (WA & CA preferred)
• Exposure to HR audits and compliance reporting
• SHRM-CP, PHR, or in progress
• Interest in growing into a full HR Generalist role

Work Environment

You'll join a collaborative HR team supporting 165 employees across multiple locations in a growing medical device company . This role balances structured HR processes with the agility needed to support executive leadership.
Expect a dynamic environment where:

• Priorities evolve quickly
• Accuracy and compliance are critical
• Cross-functional collaboration is constant
• Your contributions have visible impact

• Why Join Us?

• Opportunity to grow your HR career into a Generalist role
• Unique exposure to both HR operations and executive leadership
• High-impact role in a growing organization
• Collaborative and supportive team environment

Job Type & Location
This is a Contract to Hire position based out of Redmond, WA.
Pay and Benefits
The pay range for this position is $28.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Redmond,WA.
Application Deadline
This position is anticipated to close on Jun 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.