Clerk - Teaching and Learning Department

Job Title

POSITION HOURS AND PAY: This position is for 4 hours per day at 260 days per year. Position pay: PSE Salary Schedule Level 6 - $25.78 (24-25 PSE Salary Schedule)

GENERAL SUMMARY: This position's responsibilities are to provide a variety of support to the Teaching & Learning Department. Responsibilities include organizing, coordinating, supporting, providing technical support, managing budgets and office functions, distributing course information and material; coordinate paraeducator certification and training records; serve as liaison with Pierce College and manage training logistics; support communication, scheduling, and accountability systems.

ESSENTIAL FUNCTIONS: Depending upon the individual assignment, the Clerk Teaching & Learning Department may perform all or a combination of the following:

• Manages and maintains comprehensive records for paraeducator certification requirements, including tracking completion of the Fundamental Course of Study (FCS), General Certificate progress, and clock hour documentation.
• Oversees the submission and processing of paraeducator certification reimbursement forms and ensures compliance with state and district-level training mandates.
• Acts as the primary liaison between the district and Pierce College for all paraeducator training programs.
• Maintains the district's Pierce College para tracking spreadsheet, monitors pay rosters and approvals through Paylink, and collaborates on contract-related matters between the district and the college to ensure seamless implementation of required coursework and trainings.
• Drafts and sends timely correspondence to newly hired and current paraeducators regarding certification deadlines, class schedules, and training requirements.
• Maintains and distributes training calendars, monitors attendance including no-shows (and related chargebacks if applicable), and ensures accurate data is tracked and reported to support funding and compliance efforts such as iGrant submissions.
• Performs related duties consistent with the scope and intent of the position.
• Assists Teaching & Learning staff as needed.
• Provides additional support with a variety of backup and peak load support to the Teaching & Learning Department including answering telephones, assisting office visitors, additional filing and other office duties as needed or as assigned.
• Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

REPORTING RELATIONSHIPS: Reports to Directors for Elementary and Secondary Teaching & Learning.

MENTAL DEMANDS: Required to meet deadlines, prioritize work, shift multiple demands and tasks, requires concentration and attention to detail.

PHYSICAL DEMANDS: Required to sit for prolonged periods; exposed to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer.

MINIMUM QUALIFICATIONS: Education and experience necessary to carry out the assignment, involving maintaining detailed records and customer service.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Ability to communicate effectively, both oral and in writing. Skill and accuracy in arithmetic. Ability to work independently with minimal supervision. Skill in time management. Ability to organize and set priorities for work. Effective customer relation skills. Ability to establish and maintain effective working relationships with a diverse group of people. Licenses/Special Requirements Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.

WAGES AND BENEFITS: Click here to access details on the following: Salaries/Wages Insurance Retirement Plans Paid Time Off or Vacation Paid Holidays Other Compensation

Non-Discrimination Policy: Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups.