Program Support Assistant

Job Description

Job Description

Description:

Position Title: Program Support Assistant

Reports to: Operations Manager

Location: Manhattan, KS

Work Schedule: Full-Time, Monday - Friday, 8:00 am to 4:30 pm

FLSA Status: Non-Exempt

Position Summary: Aldevra is currently seeking a qualified Program Support Assistant to support the United States Department of Agriculture (USDA) in Manhattan, KS. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality.

This position is contingent upon contract award.

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Supporting seamless coordination across units
• Serve as the primary link between scientific personnel, management, and external partners
• Facilitate communication, tracking workflow, and maintaining the documentation and structure required for federally funded scientific programs
• Collaborate with other administrators, support personnel, management and clients on a regular basis.
• Make independent decisions daily, addressing the best way to handle specific tasks.
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Great Place to Work®
• 2026 Military Friendly® Employer Gold designation
• 2025 HIRE Vets Medallion Award
• VETS Indexes 5-Star Employer for 2026 Employer Awards
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911
• Foodservice Equipment & Supplies magazine 2026 Distribution Giants list
• Foodservice Equipment Reports 2025 Top Dealer
• RATIONAL 2025 Premium Partner Award
• ENERGY STAR® Partner

Learn more about us at aldevra.com.

Security Requirements:

• Must be able to obtain a PIV badge.

This position requires passing an extensive background check.

Mental and Physical Requirements:

This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.

• Ability to sit for extended periods while performing computer-based administrative work, including frequent keyboarding, data entry, and use of standard office equipment.
• Ability to stand, walk, bend, reach, and occasionally lift or carry office materials, files, or supplies weighing up to approximately 10–20 pounds.
• Ability to learn and effectively use Microsoft Office 365 and other computer software, including bookkeeping, billing, and electronic filing systems.
• Ability to perform mathematical calculations related to bookkeeping, billing, invoices, and financial recordkeeping with accuracy.
• Frequent use of hands and fingers for typing, filing, and handling office equipment.
• Ability to multitask and switch between responsibilities with minimal disruption.
• Critical thinking and sound judgment to make independent decisions regarding daily administrative tasks.

Qualifications:

• High school diploma or GED required
• 2 years of experience as an administrative assistant or in a support role
• Valid Real-ID state-issued driver's license
• Ability to maintain order helps ensure executives do not miss appointments or deadlines.
• Emails, letters, documents and social media posts reflect upon the employer, therefore, professional writing skills using proper spelling and grammar is essential.
• Effective time management, organizational skills, written and verbal communication skills, business management, attention to detail, and the ability to learn new computer programs
• Proficiency with Microsoft Office 365 suite of software packages
• Sufficient aptitude in mathematics and general accounting, bookkeeping, and billing knowledge.
• Excellent verbal communication skills and telephone manner
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

Veterans and Military Spouses are encouraged to apply.

We offer you a generous benefits package including:

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment
• Competitive Compensation

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.