PRSM HQ System Administrator and Reporting Specialist

Job Description and Duties

Under the general direction of the Chief, Office of Statewide Project Management Improvement, a Supervising Transportation Electrical Engineer, the incumbent will serves as Project Resource & Schedule Management (PRSM) business-side system administrator. The incumbent will provide additional capacity to the existing PRSM Report Developer (a Senior Transportation Engineer), serving district PRSM users by working to ensure data quality, reports development, and updates to existing reports. Must have a strong knowledge and advanced expertise with data reporting tools such as; but not limited to, Oracle APEX (Application Express), Power BI, Tableau, and have the ability to simplify and interpret data and automate reports. The incumbent also assists in contract management activities, including procurement, monitoring consultant task orders, supporting budget tracking, and ensuring contract deliverables align with program objectives. The successful candidate must be highly self-sufficient and must adhere to ethical practices and policies, ensure best value for the State, and demonstrate a positive attitude and a commitment to providing quality service that is accurate, timely, and exceeds customers’ expectations.

PARF# 44-27-0037 / JC-531823

Eligibility for hire may be determined by your score on the Analyst III  exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.  To apply for the exam, please click and search by typing in the classification title.

You will find additional information about the job in the .

Working Conditions

Position located at 1120 N Street, Sacramento, CA, Sacramento County

Multiple positions may be filled from this recruitment.

While at their base of operation, incumbent will work in a climate-controlled office under artificial light. Incumbent may be required to travel throughout the State on day and/or overnight trips for the performance of their duties.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

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Special Requirements

The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

SOQ# 1 Provide examples of how your education, knowledge, and experience make you  the most qualified candidate for this position.

SOQ# 2 Describe, with an example, your experience supporting or administering enterprise level software systems in a statewide or large organizational environment. Include  your role, the systems supported, and the impact of your work.

SOQ# 3 Tell me about your experience working with diverse stakeholders, including business teams, IT, and third-party vendors, in a large organizational setting. How did you  navigate differing priorities and ensure alignment across groups?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Please visit either of the following two websites for a list of evaluation agencies: or  .  Please redact birthdates and social security numbers.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-531823), PARF# 44-27-0037 and title of the position (Analyst III) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.