Construction Project Coordinator/ Estimator

Job Description

Job Description

The Project Coordinator/Estimator supports both pre-construction and active project execution by assisting with cost estimating, bid preparation, project documentation, and day-to-day coordination. This role is ideal for an early-career construction professional who is detail-oriented, organized, and developing competency in estimating, scheduling, and project controls within a commercial construction environment.

Essential Duties and Responsibilities: Estimating & Pre-Construction Support

• Assist in preparing quantity takeoffs, cost estimates, and bid packages for commercial and public works projects
• Compile subcontractor and vendor pricing, scopes of work, and supporting documentation
• Maintain bid logs, estimate files, and historical cost data
• Support prevailing wage and compliance documentation for public projects
• Assist with bid submissions, including formatting, deadlines, and required attachments

Project Coordination & Administration

• Support project managers with project setup, document control, and tracking
• Maintain project files including contracts, change orders, RFIs, submittals, and meeting notes
• Track material deliveries, purchase orders, and subcontractor documentation
• Assist with schedule updates, status reports, and internal project tracking tools
• Coordinate communication between field teams, office staff, vendors, and subcontractors

Compliance & Documentation

• Support compliance with safety, insurance, certified payroll, and contract requirements
• Assist with tracking prevailing wage classifications and labor documentation
• Maintain organized digital and physical project records in company systems (OneDrive, project management software, etc.)

General Support

• Participate in project meetings and site visits as needed
• Perform other administrative or project-related duties as assigned to support operational efficiency

Required Qualifications

• 1–3 years of experience in construction administration, estimating, or project coordination
• Basic understanding of construction plans, specifications, and terminology
• Strong organizational skills with attention to detail and accuracy
• Proficiency in Microsoft Excel, Word, and PDF tools
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills

Preferred Qualifications

• Experience supporting estimating or bidding for commercial or public works projects
• Familiarity with prevailing wage projects and compliance requirements
• Exposure to project management or estimating software (e.g., Procore, Bluebeam, PlanSwift, or similar)
• Associate’s or Bachelor’s degree in Construction Management, Engineering, or related field (preferred, not required)

Physical & Work Environment Requirements

• Primarily office-based with job site visits
• Ability to sit, stand, and work at a computer for extended periods
• Ability to visit active construction sites and comply with safety requirements

Growth & Development

This role provides a development path toward  Estimator ,  Project Engineer , or  Project Manager positions as experience and competency increase.

Benefits:

• Dental insurance
• Health insurance
• Vision insurance