HR Generalist

# HR GeneralistWayland - Wayland, MA 01778## OverviewSalary Range$55,000.00 - $62,000.00 Salary/yearPosition TypeFull Time## Description**Purpose**The HR Generalist serves as the primary on-site Human Resources resource for the Wayland location, providing day-to-day HR support to employees and managers while partnering closely with the HR Manager and Vice President of Human Resources. This role supports a broad range of Human Resources functions, including onboarding, recruiting coordination, HR administration, compliance, employee communications, employee engagement, and HR operations, helping to ensure a positive and consistent employee experience.In addition to Human Resources responsibilities, the HR Generalist oversees the daily operations of the Wayland office to maintain a safe, organized, and efficient workplace. This role coordinates office facilities, vendor relationships, supplies, and administrative operations while serving as a key resource for employees and visitors.The ideal candidate is a collaborative, service-oriented professional who thrives in a fast-paced environment, maintains confidentiality, exercises sound judgment, and effectively balances Human Resources responsibilities with office operations. This position serves as the local HR presence for the Wayland office while working under the guidance of the HR Manager and Vice President of Human Resources to ensure consistent application of company policies, procedures, and organizational initiatives.**Responsibilities***Human Resources** Serve as the primary on-site HR contact for employees and managers at the Wayland location.* Support the full employee lifecycle, including onboarding, orientation, offboarding, and employee transitions.* Coordinate new hire onboarding, including pre-employment paperwork, I-9 completion, orientation scheduling, and workstation readiness in partnership with IT and hiring managers.* Maintain employee personnel files and HR records, ensuring confidentiality and compliance with company policies and employment regulations.* Update and maintain the HR SharePoint site with current job openings, newsletters, policies, forms, and employee resources.* Assist with recruiting activities, including posting positions, scheduling interviews, coordinating candidate communications, and supporting hiring managers throughout the recruitment process.* Prepare and distribute the Monthly Attendance Report.* Coordinate employee recognition initiatives and affiliate gift distribution.* Process monthly MetLife billing and maintain supporting documentation.* Create and process purchase orders in NetSuite, ensuring timely and accurate documentation.* Assist with HR audits, compliance initiatives, policy administration, training coordination, and special projects.* Respond to employee questions regarding HR policies, procedures, benefits, and general employment matters, referring complex issues to the HR Manager or VP of Human Resources as appropriate.* Support employee engagement initiatives, company events, and wellness activities.* Perform additional Human Resources duties and special projects as assigned.**Office Management & Administration***Office Operations** Oversee the day-to-day operations of the Wayland office to ensure an organized, professional, and welcoming work environment.* Recommend and implement office procedures that improve operational efficiency.* Serve as the primary contact for office-related questions and coordinate communication with employees, vendors, and building management.**Facilities Management*** Coordinate office maintenance, repairs, cleaning services, and facility-related requests.* Manage relationships with external vendors, including janitorial services, maintenance providers, and building management.* Ensure conference rooms, kitchens, common areas, and supply rooms remain clean, organized, and fully functional.**Office Supplies & Inventory*** Manage inventory and purchasing of office supplies, kitchen supplies, snacks, and other workplace essentials.* Monitor office supply budgets and maintain cost-effective purchasing practices.* Ensure supply areas remain organized and adequately stocked.**Administrative Support*** Manage incoming and outgoing mail, packages, deliveries, and shipments.* Coordinate conference room scheduling and meeting setup.* Provide phone coverage for the general company line and Affiliate Services.* Assist leadership with administrative support, meeting coordination, and company events.* Partner with IT to coordinate workstation setup and office readiness for new employees.## Qualifications**Qualifications***Education & Experience** Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered.* Minimum of 2 years of Human Resources experience, preferably in a Generalist or HR Operations role.* Previous office management or administrative operations experience preferred.* Working knowledge of employment laws, HR best practices, and Human Resources processes.* Experience supporting employee onboarding, HR administration, recruiting coordination, and employee engagement.* Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and SharePoint).* Experience with HRIS systems preferred.* NetSuite experience is a plus.*Knowledge, Skills & Abilities** Working knowledge of Human Resources principles, employment laws, and HR best practices.* Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.* Strong organizational, planning, and time management skills with exceptional attention to detail.* Excellent interpersonal, verbal, and written communication skills.* Strong customer service orientation with the ability to build positive relationships across all levels of the organization.* Ability to prioritize multiple responsibilities and adapt in a fast-paced environment.* Strong analytical, problem-solving, and decision-making skills.* Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint; experience with Google Workspace is a plus.* Ability to work independently while collaborating effectively with the HR Manager, leadership team, and employees.* Demonstrated professionalism, accountability, and initiative.*Working Conditions** Primarily office-based environment requiring prolonged periods of computer use.* Frequent interaction with employees, managers, vendors, and visitors.* Occasional lifting of office supplies and equipment up to 25 pounds.* Occasional travel between company locations and attendance at company events (up to 5%).Please note that this job description is not designed to cover or contain a comprehensive listing of functions or responsibilities that are required of the employee for this job. Functions and responsibilities may change at any time with or without notice. #J-18808-Ljbffr