Supervisor, Patient Access & Pre-Access

Job Description

CAREER OPPORTUNITY OFFERING

• Bonus Incentives

• Paid Certifications

• Tuition Reimbursement

• Comprehensive Benefits

• Career Advancement

• The starting salary for this position is $47,400.00 annually, final compensation will be based on experience

­­­­Job Summary:

The Patient Access & Pre-Access Supervisor organizes and coordinates the activities of assigned staff to ensure safe, effective, and appropriate work in a fiscally responsible manner. Handles and solves problems related to area of assignment. Maintains a working knowledge of functions in area of responsibility. Works in conjunction with patient access manager to develop and coach staff, creating optimal performance. Conducts and oversees orientation and training of all Patient Access staff. Performs Revenue Cycle tasks that are necessary to ensure compliance and excellent customer service. Assist Patient Access Manager with day-to-day operations.

Essential Job Functions:

• Coordinates all registration duties with direct and indirect reporting employees. Ensures registration and pre-registration duties are completed daily. Provides training for staff. Monitors daily productivity and communicates with staff.

• Provides and reviews reporting to track department performance in key metrics including point of service, wait times, overtime, productivity, and others as necessary. Report needs may be daily, weekly, monthly, quarterly, annually, or as requested.

• Assigns and coordinates staff schedule, including scheduling rotation, time off, and call-offs as necessary. Ensures that department coordinates schedules in accordance with organizational policies. Minimizes overtime while maximizing productivity.

• Responsible for upfront collection process tracking and monitoring. Assigns goals and provides coaching and corrective action as appropriate.

• On-call rotation which includes days, nights, and weekends as necessary. While performing on-call duties, the Supervisor may be required to provide administrative and educational guidance to staff via telephone. If necessary, the Supervisor may be required to fill in for call-offs, staffing issues, or unexpected volumes.

• Assists with developing department processes and procedures. Conducts staff training, education, and development. Conducts audits to ensure acceptable performance and provides continual coaching and education as necessary.

• Acts as a resource person for staff and ancillary departments. Embraces standards of behavior to provide and promote excellent customer service for both internal and external customers. Holds self and others accountable for behaviors that promote service excellence.

• Manages assigned projects regarding implementing, tracking, and process changes. Reports to Patient Access Leadership routinely for monitoring.

• Participates in daily facility activities as assigned by Patient Access Leadership. Gathering of statistical information of assigned. Works in the department as needed in designated areas.

• Assists with staff evaluations. Maintains time/attendance system.

• Attend facility meetings as required/needed by department and/or client to ensure process alignment and effective communication between clinical team and our team.

• Demonstrated advanced usage of AI and the management of teams using AI to lean in to process and technological improvements, to include the exploration, experimentation, and application of AI.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Associates may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Ensemble Required License / Certification:

• Certified Healthcare Access Management (CHAM)

• Certified Revenue Cycle Representative (CRCR)

Job Experience: - 1 to 3 Years

Preferred Knowledge, Skills and Abilities:

• 2 Year/ Associate degree or 4 year/ Bachelor’s Degree

• 2-3 years of supervisory experience in healthcare or business field preferred

• Ability to lead/direct others; high degree of analytical ability; working knowledge of Microsoft Office.

• Knowledge of registration, insurance, scheduling, and/or verification and hospital billing