Legal Secretary

Job Title: Legal Secretary

Location: Cypress, CA 90630 (onsite)

Pay Rate: $25 - $27 per hour

Duration: Contract Role

Schedule: M-F 8:30am 5:30pm

• Software used : Computer, MS Teams, SharePoint, Word, Excel and PowerPoint.
• Note : Along with secretarial work, this position will be supporting a special project that involves reorganization of files in a Warehouse environment. It will require bending/lifting/pulling files and boxes and scanning documents.

Position Overview

We are seeking a detail-oriented and organized Legal Coordinator to support the day-to-day operations of our Corporate Legal Department. This role provides administrative, compliance, and operational support to legal professionals, helping ensure efficient document management, legal compliance, budgeting, and departmental coordination.

The ideal candidate has prior experience supporting legal teams in a corporate or law firm environment and possesses strong organizational, communication, and technology skills.

Key Responsibilities

• Maintain and organize legal documents, records, and electronic filing systems.
• Support legal compliance initiatives, export control administration, and third-party due diligence activities.
• Prepare, proofread, and format legal correspondence, reports, agreements, and meeting materials.
• Coordinate calendars, meetings, travel arrangements, and departmental communications.
• Process invoices, expense reports, outside counsel payments, and assist with budget tracking.
• Maintain records of compliance activities, committee meetings, and legal department documentation.
• Utilize Microsoft Teams, SharePoint, Word, Excel, PowerPoint, and other technology tools to support department operations.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Bachelors degree preferred.
• 35 years of administrative experience in a corporate legal department, law firm, or professional environment.
• Advanced proficiency in Microsoft Office Suite, including Teams, SharePoint, Word, Excel, and PowerPoint.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to handle confidential information.
• Spanish, Portuguese, or Japanese language skills are a plus.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at View phone number on click.appcast.io, send us an email or speak with your recruiter.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.