Police Records Specialist

Salary : $40,248.00 - $51,833.60 Annually
Location : Jacksonville Beach Police Department, FL
Job Type: Full-Time Regular
Job Number: 00728
Department: Police
Division: Records
Opening Date: 09/18/2026


CORE PURPOSE AND VALUES
Our employees uphold and promote the mission, vision, and core values of the City of Jacksonville Beach. To be successful, an individual must be able to perform the essential functions of the job and demonstrate a strong desire to be a part of our EPIC Team:

E mpowerment P ride I ntegrity C ommunication T eamwork

JOB SUMMARY AND ESSENTIAL FUNCTIONS
This position performs intermediate clerical and technical work in coding, reporting, filing, and researching police records and related data; does related work as required. Work is performed under the regular supervision of the Police Records Supervisor.
Essential Functions

• Reads, analyzes, and prepares police records and reports.
• Prepares and maintains computer records systems and assists the public and other agencies by providing data.
• Enters police report data into computer records and tallies and files complaint, arrest, offense, incident, and crash reports.
• Processes and forwards citations to the appropriate court.
• Answers telephone, provides information, and assists the public.
• Performs criminal history research, compiles and updates records.
• Processes crash reports, answers questions and processes requests for information.
• Handles confidential information.
• Collects money for various services and issues receipts.
• Creates and runs queries and reports on the computer system.
• Checks and reviews a variety of police related data for accuracy and completeness.
• Enters data into a computer and prepares statistical data on crime.
• Checks and validates criminal record entries.
• Operates standard office, data entry, and other equipment.
• Assists in the preparation of periodic and special reports.
• Assists in training of new employees in the Records Division.
• Performs related tasks as required.

QUALIFICATIONS AND PHYSICAL DEMANDS
Education and Experience:

A high school diploma or equivalent. Two years of experience in data entry, records management, or general office work is preferred.


Knowledge, Skills and Abilities:

• General knowledge of record keeping procedures and practices.
• General knowledge of police forms, terminology, and records.
• General knowledge of departmental programs, policies, and procedures.
• Advanced time management and organizational skills.
• Ability to learn and retainrecord keeping procedures and practices.
• Ability to perform a considerable volume of detailed record work and maintain files.
• Ability to research and prepare reports.
• Ability to type and enter data accurately and at a reasonable rate of speed.
• Ability to operate general office and data entry equipment.
• Ability to express ideas effectively, both orally and in writing.
• Ability to follow written and oral directions.
• Ability to establish and maintain effective working relationships with associates, outside agencies, and the general public.

Physical Demands

The work is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Manual Dexterity: Picking, pinching, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Vocal Communication: Required for conveying detailed or importantinstructionstoothersaccurately,loudly, or quickly.
• Hearing: Required to perceive information at normal spoken word levels,and to receive detailed information through oral communicationsand/orto makefinedistinctions insound.
• Visual Acuity: Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

WORK ENVIRONMENT AND OTHER INFORMATION
Work Environment
The worker is not subject to adverse environmental conditions.
Other Information

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.


The job description does not constitute an employment agreement between the City of Jacksonville Beach and the employee and is subject to change by the City as the needs of the City and requirements of the job change.
The City of Jacksonville Beach provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement and dependent care; an employee assistance program for you and your dependents. We also provide an extensive wellness program that includes activities, lunch and learns, and health fairs.


Click to see more details on benefits.
01


Your responses to this supplemental questionnaire will be used to determine your eligibility to continue in the selection process. Incomplete, false, or misleading responses may result in disqualification. Do you certify that your responses are complete, truthful, and may be verified using the information provided in your application?

• Yes, I understand and certify that my responses are complete, truthful, and may be verified

02


This positon requires working as member of a team that values empowerment, pride, integrity, communication and teamwork. Are you willing to commit to these values?

• Yes
• No

03


Candidates selected for this position will be subject to a comprehensive background check, which includes employment verification, a criminal history review, drug screening, and a pre-employment physical examination.

• I have read, understand, and agree to the above statement

04


If you are a current employee with the City of Jacksonville Beach, in the event that you qualify for this position, you are required to notify your supervisor of the scheduled interview.

• I have read and understand the above statement

05


For external candidates, the starting salary for this position is between $19.35 and $24.92 per hour, depending on qualifications. For internal candidates, the starting salary will be based on A.04 and A.05 of the City's Personnel Policies and Procedures. Is this acceptable to you?

• Yes
• No

06


I acknowledge that, as a condition of employment, participation in the organization's pension plan is mandatory. This plan requires a deduction of 7.95% from my gross pay each pay period, which is intended to support long-term financial security. I understand that I may contact the Human Resources department with any questions or for further clarification about the pension plan.

• Yes, I acknowledge and agree to the mandatory pension plan and payroll deduction
• No, I do not agree to the mandatory pension plan and payroll deduction

07


The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional overtime may be required. Is this schedule acceptable to you?

• Yes
• No

08


What is the highest level of education you have completed?

• Less than High School
• High School Diploma or Equivalent
• Some College
• Associates Degree
• Bachelor's Degree
• Master's Degree +

09


How many years of data entry, records management, or general office work experience do you have?

• No experience
• Less than one (1) year
• Ones (1) year to less than two (2) years
• Two (2) years or more

10


Are you familiar with Sunshine Laws?

• Yes
• No

11


This position requires the ability to perform effectively in a fast-paced environment while managing multiple priorities and maintaining a high tolerance for stress. Are you willing and able to meet these requirements?

• Yes
• No

12


The following is a list of disqualifying circumstances for Civilian applicants. Please select all that apply to your background, if none of the items in the list apply please choose "None of the above". Note: The items include any juvenile charges or charges which may have been sealed or expunged.)

• Felony conviction or plea of NOLO Contendere
• Misdemeanor conviction involving moral character, perjury, or false statements
• Misdemeanor or criminal traffic conviction within the past five (5) years
• Three or more moving violations within the past two years (Administrative review for violations within 2-5 years)
• DUI arrest within the past three years
• Refusal to submit to a chemical test for DUI within the past three (3) years
• Driver's license suspension (excluding financial responsibility) within the past five years
• Have sold any controlled substance, ever ("controlled substance" means any substance named or described in Schedules I-V of Florida Statute 893.03. This includes but is not limited to the following: Cannabis, Morphine, Codeine, Cocaine, Heroin, "Designer Drugs", Methamphetamine.)
• Use of cannabinoids (e.g., marijuana, hashish, including legal/medical) within the past twelve (12) months (Administrative review for 2-3 years)
• Used/experimented with CBD oil registering greater than over 0.8% THC within the past twelve (12) months. Note: Use of CBD oil can result in a positive result for THC during a drug test; a drug test that confirms a positive result for THC will disqualify the applicant from employment
• Taken ANY prescription medication(s) not specifically prescribed to you within the past five (5) years
• Have unlawfully sold any prescription medication (ever)
• Purchased any prescription medication for personal use or sale what was prescribed to another individual (ever)
• Used (without prescription), experimented with, sold, delivered, or purchased any anabolic steroids within the past five (5) years
• Use of other illegal drugs within the past five (5) years (Administrative review for 5-10 years)
• None of the above

Required Question