Project Coordinator

Accountabilities: - Provide project coordination support: Assist program managers and project team members with day-to-day administrative and operational activities, ensuring project deliverables are communicated, monitored, and completed within established timelines.

• Manage project documentation: Organize, maintain, and update project management materials, including meeting agendas, official minutes, issue logs, tracking documents, and other essential project records.
• Coordinate meetings and events: Provide logistical and administrative support for virtual and on-site meetings, including preparing materials, coordinating schedules, and attending client meetings when required.
• Facilitate stakeholder communication: Maintain effective communication with internal teams, state representatives, and educators, responding to inquiries, addressing concerns, and ensuring information is shared accurately and efficiently.
• Support customer documentation: Update and maintain customer-facing materials, including software user guides, assessment administration manuals, brochures, and other supporting documentation.
• Assist with software testing activities: Coordinate user acceptance testing and software specification verification, collect and organize client feedback, and track responses and issue resolutions with relevant internal functional teams.
• Prepare reports and presentations: Support the development, production, and assembly of reports, proposals, presentations, and meeting materials to facilitate project communication and decision-making.
• Monitor project progress: Track assigned tasks and follow up with relevant stakeholders to ensure outstanding actions, deliverables, and project requirements are addressed on time.
• Work independently and proactively: Manage delegated responsibilities with minimal supervision, anticipate project needs, identify opportunities to provide additional support, and proactively seek new assignments.
• Contribute to team collaboration: Work closely with project management and cross-functional teams to maintain operational efficiency, support project objectives, and ensure a consistent client experience.

Requirements: - Education and experience: Bachelor's degree in a relevant field or 2–4 years of equivalent professional experience in project coordination, administrative support, operations, or a related area.

• Communication skills: Excellent written and verbal communication abilities, with confidence interacting professionally with internal stakeholders, external clients, state representatives, and educators.
• Organizational abilities: Strong organizational and time-management skills, with the ability to coordinate multiple activities, manage competing priorities, and meet deadlines.
• Attention to detail: High level of accuracy and attention to detail when preparing documentation, tracking project activities, managing records, and supporting deliverables.
• Problem-solving skills: Strong analytical and problem-solving abilities, combined with the initiative to identify issues, follow up on outstanding matters, and support effective resolutions.
• Multitasking capabilities: Ability to manage several assignments simultaneously while maintaining productivity, accuracy, and quality.
• Technical proficiency: Experience using Microsoft Office applications, including tools for preparing documents, spreadsheets, presentations, and other administrative materials.
• Independent working style: Ability to work effectively with minimal direction, take ownership of assigned responsibilities, and proactively identify areas where additional support is needed.
• Teamwork: Strong interpersonal skills and the ability to collaborate effectively with colleagues across different functions and communicate with diverse stakeholders.
• Adaptability: Comfortable working in a remote-first environment, participating in virtual meetings, and adjusting to changing project priorities and operational requirements.
• Availability: Ability to work during Central Time Zone business hours is preferred.
• Travel requirements: Willingness and ability to travel approximately once per quarter for client meetings or other project-related activities.
• Remote work requirements: Reliable cable or fiber-optic broadband internet connection with minimum speeds of 10 Mbps download and 5 Mbps upload.
• Virtual collaboration: Comfortable participating in video-based interviews and regular virtual meetings with the camera on. The use of unauthorized note-taking, reference, or AI-powered tools during interviews and selection activities is prohibited unless prior written approval has been obtained. Reasonable accommodations and exceptions may be discussed in advance.

Benefits: - Remote-first work environment: Fully remote working arrangements designed to provide flexibility, autonomy, and a healthy work-life balance.

• Home office support: Financial reimbursement to help cover the costs of setting up and equipping your remote workspace.
• Flexible working culture: A results-oriented environment built on trust, collaboration, and the flexibility to work effectively from different locations.
• Meaningful work: Opportunity to contribute to statewide educational assessment programs that support educators, students, and educational institutions.
• Collaborative culture: Work alongside diverse, cross-functional teams in an inclusive environment that values different backgrounds, ideas, and experiences.
• Equal employment opportunities: All qualified applicants are considered without discrimination based on race, color, age, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, protected veteran status, disability, or genetic information.
• Accessibility and accommodations: Reasonable accommodations are available for qualified individuals with disabilities throughout the recruitment process and during employment.

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