Office Assistant

Office Assistant

Denver, Colorado

Why Join Us?

Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company. But, we also believe in balancing productivity with self-care. That's why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives. If this sounds right up your alley, please submit an application. We look forward to getting to know you! Also, feel free to check out why:

• Business Insider named us an "enterprise startup to bet your career on"
• Forbes' Cloud 100 recognized us as one of the top 100 private cloud companies in the world
• Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America
• Quartz ranked us the #1 best company for remote workers

Responsibilities

This role is a part-time, onsite commitment at our Denver office, typically requiring 20 hours per week. We value a flexible, trust-oriented culture where you can manage your schedule according to office priorities. We are looking for team players with exceptional organizational skills who can work independently to drive impact. From time to time, extra hours may be necessary to support unique office initiatives, employee engagement events, or onboarding logistics. The role will report to our Manager, Office Operations while working closely with People Ops and the Executive Teams to foster a positive work environment for the Workato team and guests. In this role, you will also be responsible to:

• Provide day-to-day office operations support, responding to employee requests and workplace needs for our Denver and New York office.
• Coordinate new hire office setup and onboarding to ensure a seamless employee experience.
• Manage office access, including parking assignments and key fob administration.
• Oversee office equipment, including printers, monitors and TV's
• Manage office food and beverage programs for the Denver and New York office.
• Support meeting logistics, including conference room setup and onsite event coordination.
• Plan and execute employee engagement initiatives, holiday celebrations, and office community events.
• Maintain and update office operations documentation, including Office and Global Events Confluence pages.
• Partner cross-functionally to support workplace operations, employee experience, and office initiatives across multiple locations.
• Bring new ideas and creative solutions to enhance the employee experience and office environment.

Requirements

Qualifications / Experience / Technical Skills

• 23 years of experience in office administration, workplace operations, executive support, hospitality, or a related role.
• Experience coordinating office operations, employee onboarding, vendors, or workplace logistics.
• Comfortable using Google Workspace (Docs, Sheets, Calendar, Gmail) and learning new technology platforms.
• Reliable transportation and the ability to support occasional offsite errands or office-related tasks.
• Experience planning office events, employee engagement activities, or workplace celebrations is a plus.
• Must be able to work onsite in our Denver office approximately 20 hours per week with flexibility to occasionally work additional hours as business needs require.

Soft Skills / Personal Characteristics

• Excellent organizational and time management skills with the ability to prioritize competing tasks.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Highly organized with exceptional attention to detail and follow-through.
• Creative mindset with a passion for building an engaging workplace culture and employee experience.
• Professional, approachable, and service-oriented with outstanding interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong written and verbal communication skills.
• Adaptable and flexible in a fast-paced, growing environment.
• Ability to anticipate office needs and proactively manage day-to-day workplace operations.