Administrative Assistant

Join Our Growing Team

Smart, innovative, and hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named the National Apartment Association's 2025 Best Workplace in the Supplier Category. Benefits that drive themselves

• $22.00 - $23.00 / Hour Based on Experience!
• Full Time, Monday-Friday, 7:00 am - 4:00 pm OR 8:00 am - 5:00 pm.
• Paid Holidays Off and No Weekends!
• Hybrid options available after 90 days!
• We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, complimentary gym access, meal prep services and more!
• Employee Discount Program!
• Long-term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 29 Branches across the Country.
• Named Top 100 Companies in Tampa Bay for 8 consecutive years since 2019!

Overview

The Chadwell University Admin provides administrative support for the daily operations of Chadwell University. This role focuses on executing administrative tasks, maintaining accurate records, supporting scheduling and logistics, and ensuring timely preparation of materials and communication. The Admin supports the Coordinator and Director to ensure smooth execution of training events, customer support functions, and back-office tasks.

How You Will Make An Impact

• Maintain training calendars, update schedules, and ensure accurate data entry in records and spreadsheets.
• Assist with preparing, formatting, and distributing course materials, including handouts, sign-in sheets, and presentation files.
• Prepare PowerPoint decks and Excel reports for training sessions, customer tracking, and internal reporting.
• Support logistics for training sessions, including shipping of materials, setup coordination, and document preparation.
• Answer and route customer inquiries related to training registrations, confirmations, and general program information.
• Assist in distributing training announcements, reminders, and follow-up communications.
• Maintain organized digital and physical files for training programs, customer records, and reporting needs.
• Support billing processes by gathering attendance data and assisting with invoice documentation.
• Provide general administrative support to the Chadwell University team.

What You Will Need

• A high school diploma or GED is required.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Strong proficiency in Microsoft Office, most importantly Excel and PowerPoint.