Accounts Payable Specialist

Accounts Payable Specialist

This job entails processing of Accounts Payable invoices. This includes preparing invoices for payment and ensuring proper documentations are attached with appropriate authorization on each invoice. There is also an emphasis on clarification/problem solving, in which the specialist clarifies with/questions invoice contacts regarding details pertaining to the invoice and invoice payment. Communication with invoice contacts is done via the telephone and through e-mails. Working cross functionally with the business on items requiring research or reconciliation.

Essential Duties % of duties=100%

• Manage accounts team to ensure day to day operational team duties are processed in a timely manner
• Ensure accurate and timely month end processing
• Work closely with Accounts Payable Manager
• Record of the payments made to the creditors
• Reviews invoices and check requests and sorts and matches invoices and checks
• Sets invoices up for payment and processes check requests
• Analyze accounts and prepare reports
• Keep track of the transactions and monitors accounts to ensure payments are up to date
• Resolve invoice discrepancies
• Maintain records and vendor file
• Correspond with vendors and respond to any queries
• Submit monthly reports and help in month end closing

Experience & Education

Associates or higher degree in Accounting or Finance or a related field or the equivalent education and/or experience. Minimum of three years of relevant and progressive professional experience in accounting and/or finance.

Competencies

A person interested in this field must have knowledge of general accounting procedures, specifically those related to accounts payable. Comfortable in a high paced environment. Must be organized and pay attention to detail and accuracy. Must have good communication and problem-solving skills.

Skills

Relevant computer applications, including Excel. AS400 experience a plus. Operate a 10-key calculator.

Freedom to act/Accountability

Supervisory/Relationship: Accomplishes results through team effort and follows structure of organizational units/centralized functional activity. Guidance Given: Assignments are received in objective focused terms. Receives guidance based on organizational goals and company policies. Policy involvement: Follows operating and organizational policies. Direct Work Complexity: Responsible for all projects/jobs assigned. Help meets established deadlines and resolve technical or operational problems. Follows centralized functional process. Impact: Inaccurate actions may possible result in delays and modifications to projects/operations; which creates expenditure of time, human resources and funds. Liaison: Will be determined based off title which may or may not have contact with higher level organizational associates concerning projects, operations decisions, scheduling requirements or contractual clarification. Based on position, associate may or may not attend briefings/technical meetings for internal or external representatives.

Environmental Factors/Physical Demands

During employment, you may be given access to business information, customer and/or personnel information, and other company policies, which Pet Supermarket regards confidential and request you maintain such information confidential. While performing job duties, the employee is regularly required to have the ability to maintain open communication with customers, fellow employees, and upper management. Access, input, and retrieve information from the computer system. Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job such as typing, data entry, and vision to monitor, sitting/standing for extended periods of time, bending, reaching, kneeling, stooping, and maybe subject to lifting up to 40 pounds.