Office Assistant

Office Assistant

LHH is actively seeking an Office Assistant / Tax Department Administrative Support Coordinator for one of our top clients in Denver! This will be a contract opportunity with our client and will report onsite to their office in Denver.

Position Overview:

We are seeking a detail-oriented and professional administrative support professional to provide day-to-day operational support to a regional Tax Department. This role will assist with tax-related administrative processes, document management, office operations, and client service activities.

The ideal candidate is organized, adaptable, and comfortable managing multiple priorities in a deadline-driven environment while maintaining a high level of professionalism and attention to detail.

Key Responsibilities:

• Provide administrative and operational support to the regional Tax Department.
• Perform data entry and maintain information in Master Engagement Letter workbooks.
• Update drafted engagement letters after information has been reviewed by tax professionals.
• Prepare and distribute large affiliate engagement letters through DocuSign.
• Process and organize paper tax return files.
• Prepare and mail client documents and materials.
• Provide administrative support for general office needs and day-to-day operations.
• Sort and distribute incoming and outgoing mail.
• Provide front desk coverage as needed, including greeting and assisting clients and visitors.
• Monitor and restock kitchen and office supplies.
• Assist with general office maintenance and facilities-related needs.
• Perform other administrative duties and special projects as assigned.

Basic Qualifications:

Education:

• High school diploma, GED, or equivalent required.

Experience:

• Minimum of one (1) year of experience in office services, facilities, administrative support, or a similar role required.

Technical Skills:

• Proficiency in Microsoft Office Suite required.
• Experience with DocuSign or similar document management platforms is a plus.

Other Knowledge, Skills & Abilities:

• Ability to work on-site at one or more company offices.
• Strong verbal and written communication skills.
• Professional, polished, and client-focused demeanor.
• Ability to adapt communication style and effectively communicate with individuals at all levels and with diverse audiences.
• Strong organizational skills and exceptional attention to detail.
• Ability to effectively multitask, prioritize responsibilities, and meet deadlines.
• Demonstrated ability to work independently as well as collaboratively within a team environment.
• Ability to remain flexible and adaptable in a fast-paced, deadline-driven environment.
• Strong customer service skills and a commitment to providing a positive experience for clients, colleagues, and visitors.