Senior Executive Assistant

Job Description

Job Description

Since 1952, Light of Life Rescue Mission has been a safe refuge for homeless and hurting people in the Pittsburgh area. We are a faith-based ministry seeking an experienced Senior Executive Assistant.

Are you a professional administrator skilled in providing high-level support to senior leadership in a fast-moving environment? This role is ideal for someone who takes ownership of priorities, manages sensitive information with care, and brings structure to complex schedules, communications, and administrative workflows. The right person will be comfortable making judgment calls, keeping details aligned, and helping leaders stay focused on the highest-value work.

The successful candidate will be an integral part of the leadership of the organization, providing a vital communication link between the directors, staff, and Executive Director while also representing Light of Life's vision and mission to community partners.

Primary Responsibilities

1. Fielding phone calls, taking requests for meetings and coordinating various aspects of interdepartmental communication as necessary.
2. Arranging Board of Directors and management meetings (including client meetings) and minuting where required.
3. Day-to-day management of the Executive Director's organizer and meeting schedule, and liaison with the other Directors and the Chair of the Board.
4. Being a liaison with donors at a high-level on behalf of the Chair and Executive Director.
5. Setting up organization planning meetings and coordinating all meetings in support of team efficiency; working with the Executive Director and other Directors to ensure the team meets organizational outcomes.
6. Providing direct support for the Senior Management team as required, particularly in meeting organization planning targets.
7. Supporting the Chair and Executive Director to prepare information for presentations, media interviews etc.
8. Reconcile credit card charges and facilitate payment by generating purchase orders using an online system.

Due to the interface with the clients, all jobs at Light of Life require employees to:

• Walk alongside clients as a disciple of Christ, sharing the Gospel through actions and words.
• Establish mutual trust and create a safe, authentic environment.
• Serve clients and co-workers in a loving manner and practice a self-evaluative lifestyle.
• Resolve all issues in ways that promote the Mission's core values while following the processes described in the staff handbook.
• Help the clients make choices that are justifiably in their eternal best interest.
• Practice Christ-like stewardship of all resources.
• Model personal responsibility, accountability, timely reporting, and a self-evaluative lifestyle.

Education/Experience:

• Bachelor's degree required; in the field of liberal arts or management preferred.
• Five years high-level executive assistant experience; nonprofit setting preferred.
• Experienced with addiction and recovery and working with homeless persons desired.

• Proficiencies :

• The successful candidate will be comfortable working autonomously across multiple tasks
• Skilled in Microsoft Word, Excel and Outlook.
• Excellent social skills along with a high degree of personal organization and self-management.
• Energized by meeting tight deadlines and adapting to change on short notice.

Applicants are encouraged to submit a cover letter with their resume.

Light of Life is committed to maintaining a drug-free community. Due to the nature of our ministry serving some who struggle with issues of addiction or drug abuse, our staff may not use or consume controlled substances like marijuana, even when prescribed by a physician.