Administrative Assistant - Part Time

Job Description

Job Description

The Duquesne Club is among the most recognized private city clubs in the United States and internationally. We provide our members and guests with social, business, and recreational experiences marked by superior service and exceptional personal attention. We are currently seeking a part-time administrative assistant to join our talented team in delivering extraordinary experiences to our members.

The part-time administrative assistant will play a key role in office coverage and support the team during absences and vacations. One should have the ability to work a flexible weekly schedule tailored to office needs. The work schedule will be discussed in the interview process. Candidate should have availability to work Mondays and Fridays as needed.

Candidates with office and phone experience in hospitality or private clubs are especially encouraged to apply. This role enables learning new software, handling member requests, and providing administrative support for Committee and Board meetings.

Duties include:

· Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests.

· Assist with incoming and outgoing mail and packages.

· Assist with board/committee meeting preparation which include use of IPads, printing, copying, scanning, collating, shredding, etc.

· Organize and maintain office supplies.

· Assist with special projects, data entry, and mailings in the office as well as with other departments.

· Greet members, guests, and staff who come to the office.

Skills required:

· Ability to communicate clearly, calmly, and professionally.

· Proficient use of Microsoft Office including Outlook, Word, and Excel.

· Capacity to learn and develop skillful use of Northstar software – membership database, as well as a strong understanding of the other modules.

· Previous use or capacity to learn other office software tools such as Adobe and Avery as well as other equipment, i.e., postage meter machine, printer/copier/scanner, shredder.

· Ability to multi-task and adjust workload based on various/changing deadlines.

· Possess strong organizational skills and attention to detail.

The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements.

The Duquesne Club is more than a fine city club, the Duquesne Club is a private oasis that transcends home and office. We are the premier private club in Pittsburgh, providing our members and guests with exclusive recreational, social and business experiences marked by superior service, exceptional personal attention. It’s a place where as a member, one can enjoy world-class cuisine from an award-winning kitchen. One can take part in networking and social opportunities ranging from themed parties and family programs to sporting events and seafood buffet nights. Members can get a haircut in the barber shop, or embark on a fitness journey in our state-of-the-art Health & Fitness. We host banquets, weddings, conferences or parties, and have 42 hotel rooms and suites. The Duquesne Club has been ranked one of the country’s top city club. We are a member of the Distinguished Clubs of the World, which offers members reciprocity with many outstanding clubs throughout the United States and abroad. The Duquesne Club is where employees makes big things possible.

Company Description

The Duquesne Club is more than a fine city club, the Duquesne Club is a private oasis that transcends home and office. We are the premier private club in Pittsburgh, providing our members and guests with exclusive recreational, social and business experiences marked by superior service, exceptional personal attention. It’s a place where as a member, one can enjoy world-class cuisine from an award-winning kitchen. One can take part in networking and social opportunities ranging from themed parties and family programs to sporting events and seafood buffet nights. Members can get a haircut in the barber shop, or embark on a fitness journey in our state-of-the-art Health & Fitness. We host banquets, weddings, conferences or parties, and have 42 hotel rooms and suites. The Duquesne Club has been ranked one of the country’s top city club. We are a member of the Distinguished Clubs of the World, which offers members reciprocity with many outstanding clubs throughout the United States and abroad. The Duquesne Club is where employees makes big things possible.