Psychiatric Medical Assistant (Administrative Specialist 1) - Oregon State Hospital, Salem Campus

Position Title Psychiatric Medical Assistant (Administrative Specialist 1) - Oregon State Hospital, Salem Campus Initial Posting Date 07/02/2026 Application Deadline 08/31/2026 Agency Oregon Health Authority Salary Range $3,798 - $5,193 Position Type Employee Job Description The Psychiatric Medical Assistant at the Oregon State Hospital is part of the Psychiatric Medical Assistant Team and ensures delivery of care by helping to coordinate allied services in consultation with licensed psychiatric providers under the direction of the Chief of Psychiatry, program supervisors, or their delegates. Clinical services include interviewing patients for admissions, reviewing and summarizing medical records, and collating and summarizing laboratory testing. This position collects, summarizes, and interprets information at the unit or hospital level to ensure compliance with regulations, progress towards quality improvement goals and assess patient outcomes. This position also summarizes sensitive clinical information in the form of draft medical notes such as admission and progress notes, and discharge summaries. This position is mostly administrative with limited patient contact. Minimum Qualifications Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience. Special Requirements Must possess an active medical assistant certification (i.e. NCMA, RMA, AAMA). Completion of a Medical Assistant Training Program at a school accredited by the Commission on Accreditation of Allied Health Education Programs or the Accrediting Bureau of Health Education Schools. Desired Attributes Experience working with the documentation requirements for medical billing/coding. Knowledge of psychiatric terminology and psychiatric medications. Recent experience with phlebotomy and EKG experience strongly preferred. Intermediate/expert proficiency with Microsoft office applications, especially Word and Excel, and electronic medical records. Excellent spelling and grammar. Experience with data collection and documentation compliance review. Completion of training to be a medical scribe or 1 year of experience providing medical scribe services to a physician strongly preferred. Preference Statement Preference will be extended to applicants with experience working in a psychiatry or developmental disability inpatient clinical setting with limited patient interaction; inpatient psychiatry (hospital) setting strongly preferred. About The Team & Benefits Of Joining We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. Benefits Excellent, low-cost medical, vision, and dental coverage for you and your family. Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare. Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month. Potential eligibility for the Public Service Loan Forgiveness Program. Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP). Training and development opportunities to grow your career with the State of Oregon. Additional Details This announcement is for one, full-time, permanent, SEIU represented Psychiatric Medical Assistant (Administrative Specialist 1) based in Salem, Oregon. This is an in-office position. “Review Section 4: Working Conditions” in the position description (linked above) for more information. Employment is contingent upon a criminal records check, an abuse check and a driving records check that meets OHA criteria at the time of hire and throughout employment. The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process. This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position. We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration. How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources | What You Need to Know to Get the Job The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon. #J-18808-Ljbffr State of Oregon