Document Control Specialist

Document Control Specialist

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking a Document Control Specialist to join our Facilities Sector. The ideal candidate will provide comprehensive project support by assisting Project Managers with preparing change orders, RFQs, notices, Board letters, and project correspondence. Manages the processing of payments, submittals, RFIs, and change orders while maintaining accurate logs and producing meeting minutes and status reports. Oversees project documentation systems in alignment with County procedures and ensures all records are organized, up-to-date, and integrated within the project management and PW control software.

Responsibilities

• Assist County personnel/plan checkers/permit technicians in processing and facilitating public inquiries and plan check submissions, and other general correspondence.
• Perform screening of permit applications for completeness, Title 24, architectural/structural requirements, etc.
• Assist in tracking submission backlogs and provide current status of submitted plans/submissions.
• Establish and maintain a project document filing system in accordance with established County procedures.
• Prepare reports in accordance with established County procedures and forms.
• Enter and track the following documents: plan submittals, permit applications, internal performance of review times and plans status, payment status.
• Document Controller maintains all logs.
• Establish and maintain hard file systems.

Qualifications

• Minimum 5 years of document control experience in the construction field.
• Must be proficient in using Microsoft Office software.
• Must be detail-oriented with effective organization and coordination skills.
• Knowledge/use of Expedition/CM13 is a plus.
• Must have ability to interface and communicate effectively with others and have a positive attitude.
• Experience with public agencies.
• Experience in preparing and reviewing written correspondence for formatting, punctuation, grammar, etc.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Ability to handle changing and increasing workload.
• Experience with OneDrive and/or other digital platforms is a plus.
• Proficient in Excel use and spreadsheets is a must.
• Knowledge and experience with SharePoint and ShareFile is preferred.

Salary Range: $70,000 to $80,000 per year

Location: Alhambra, CA

Work Environment: Onsite

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba's efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a "top 100 construction management firm" and a "top 50 program management firm." Additionally, ENR recognized Cordoba as a "top 100 design firm" in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA's) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodations, please contact our HR Department at: View phone number on click.appcast.io.

Join Cordoba Corporation and be part of shaping California's future!