Construction Project Coordinator

Job Description

Job Description

Job Title: Construction Project Coordinator

Job Description

The Construction Project Coordinator provides primary administrative support for construction projects while also managing front desk responsibilities. This role works closely with Project Managers and the accounting team to gather, track, and organize critical project documentation used for invoicing, billing, compliance, and project tracking. The position offers broad exposure to construction project administration and a potential career path into a Project Engineer role for individuals interested in progressing into project operations.

Responsibilities

• Manage front desk operations, including greeting visitors, answering calls, and serving as a primary point of contact for internal and external stakeholders.
• Collect, track, and organize subcontractor documentation such as certificates of insurance, bonds, W-9s, and other required forms.
• Maintain accurate and up-to-date project records and compliance documentation in both physical and digital formats.
• Enter insurance certificate information into Sage and ensure records are accurate and complete.
• Support MOPAR/Stellantis-related projects by uploading required documentation into Stellantis and safety compliance portals.
• Assist with invoice preparation and billing documentation by compiling and organizing project information for the accounting department.
• Coordinate with project teams to ensure all required documentation is complete, accurate, and submitted on time.
• Review and track project information using Excel, including logs, trackers, and reports as needed.
• Utilize Procore to review and process timecards, with training provided as necessary.
• Understand and track subcontractor and supplier information, including contact details, project roles, and related project records.
• Compile and prepare project documentation and data for certified payroll and job costing processes.
• Support construction document control and change order administration as needed.
• Provide general administrative support to project management and accounting teams, including data entry and document routing.
• Use tools such as DocuSign to facilitate document execution, signatures, and tracking.

Essential Skills

• Minimum of 2+ years of experience in construction administration or construction project coordination.
• Strong organization skills with the ability to manage, track, and maintain high volumes of project and compliance documentation.
• Proficiency with Microsoft Excel for reviewing, tracking, and reporting project information.
• Proficiency with DocuSign for document execution and tracking.
• Experience using Sage for data entry and tracking, particularly for insurance certificates and project-related information.
• Experience using Procore or similar construction project management software, with the ability to learn Procore timecard processing if not already proficient.
• Experience working with insurance certificates and related documentation.
• Experience with ISNetworld or similar safety tracking platforms.
• Understanding of the differences between subcontractors and suppliers and how they relate to project documentation and tracking.
• Knowledge of certified payroll processes and job costing concepts within a construction environment.
• Strong attention to detail and accuracy in data entry and document control.
• Effective communication skills to interact with Project Managers, accounting staff, subcontractors, suppliers, and clients.
• Proficiency with general Microsoft Office tools and basic administrative software.

Additional Skills & Qualifications

• Degree in Business, Marketing, or a related field.
• Construction Management degree is a plus, particularly for candidates interested in advancing to a Project Engineer role.
• Experience managing certificates of insurance, bonds, and W-9 documentation is a strong bonus.
• construction document control, project administration, or project coordination.
• Experience supporting change order administration and related documentation.
• Ability to handle front desk responsibilities while managing project coordination tasks.
• Interest in long-term growth within construction project operations and willingness to learn new systems and processes.

Work Environment

This position is 100% onsite in Livonia, working standard hours of 8:00 AM to 5:00 PM. The role is based at the front desk, combining reception duties with project coordination responsibilities. The work environment involves frequent interaction with Project Managers, the accounting team, subcontractors, suppliers, and clients. Daily work includes extensive use of Excel, Sage, Procore, DocuSign, ISNetworld, and various compliance and client portals. The setting is a professional office within a construction-focused organization, where collaboration, responsiveness, and clear communication are essential. The role offers close exposure to project management and accounting leadership, providing a strong foundation for career growth in construction project operations.

This is a Contract to Hire position based out of Livonia, MI.

The pay range for this position is $55000.00 - $65000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Livonia, MI.

This position is anticipated to close on Oct 29, 2026.

This is a fully onsite position in Livonia,MI.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.