Human Resources (HR) Coordinator

Job Description

Job Description

We are looking for a highly organized Human Resources Coordinator to support daily HR operations for a growing team in Oak Brook, Illinois. This is a Long-term Contract position that requires a hands-on, detail-oriented individual who can quickly step into a fully onsite environment and help create a positive, well-structured experience for employees. The role focuses heavily on onboarding, record accuracy, employee support, and timely HR administration. Success in this position will come from strong attention to detail, sound judgment with confidential information, and the ability to manage multiple priorities effectively.

Responsibilities:
• Oversee the preparation and maintenance of employee files and HR records, ensuring documentation remains complete, accurate, and current.
• Coordinate the full onboarding process for new hires, including forms, communication, scheduling, and orientation support to help employees begin smoothly.
• Process employee updates within Paychex and assist with payroll-related changes, time-off tracking, and personnel data administration.
• Manage pre-employment screening activities through Shield or a comparable screening system, following up to keep hiring steps on schedule.
• Respond to employee inquiries related to HR policies, benefits, onboarding, and general administrative matters in a thorough and timely manner.
• Support benefit administration by assisting with employee questions, requests, and related documentation.
• Contribute to employment verification requests, compliance reporting, internal audits, and other required HR documentation.
• Assist with training logistics, employee engagement efforts, and special HR projects as needed by the department.
• Provide dependable administrative support to the HR team while maintaining discretion with sensitive employee information and ensuring timely completion of open items.• Previous experience in an HR Coordinator, HR Assistant, HR Administrator, or similar human resources support role.
• Practical experience using Paychex for HR administration, employee updates, or payroll-related tasks.
• Background in coordinating onboarding for new employees and delivering a detail-oriented orientation experience.
• Familiarity with Shield or another background screening platform used for pre-employment checks.
• Strong knowledge of HR administrative practices, compliance documentation, and employee record management.
• Excellent organizational skills with a high level of accuracy and the ability to manage competing deadlines.
• Clear written and verbal communication skills, along with discretion in handling confidential information.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, in a fast-paced work setting.