26-27 School Office Manager

Job Description

Job Description

Salary:

SCHOOL OFFICE MANAGER

DO YOU:

• have a passion for school office management, the commitment to support student achievement, and the critical thinking skills that will set our staff and students up for success in college and beyond?
• believe that potential, not zip code, should determine a students trajectory for their future?
• believe in the power of being a girl and that all students have the potential to graduate from high school, go to college, and succeed in life?
• possess the willingness to collaborate with your colleagues and our school families, doing whatever it takes, to make our vision for our students a reality?
  

If so, you are a great candidate to work at Girls Leadership Academy of Wilmington, and we encourage you to apply for our current School Office Manager
position.

At the heart of GLOW Academy is a focus on whole girl education. We seek to foster the growth of leadership and confidence in our students and build and sustain family support, all while engaging all of our students in a rigorous college preparatory program. This means that GLOW emphasizes the following areas to ensure that each girl has a successful 6-12 experience and continues on to college: leadership development, early college and career awareness, health and wellness and expanded opportunities in science, technology, math and the arts.

WHO WE ARE LOOKING FOR TO JOIN THE GLOW TEAM

At GLOW we recognize that staff and teachers are the heart of the instructional program at our school. Therefore, the Girls Leadership Academy of Wilmington is committed to the recruitment and retention of the highest caliber staff and educators dedicated to our mission and our students. We get excited about staff and educators who are fired up about learning; who want to spend their time discussing, preparing and immersing themselves in the work that they do; and who yearn to work collaboratively with their colleagues to build a truly exceptional experience for students. Were looking for educators who believe that family and community partnerships are crucial and who build relationships that support student learning and success. We value a hunger for feedback and the desire to engage in an ongoing process of reflection and growth for students and faculty. Above all, we are looking for staff and educators who are passionate and committed to single gender education and our ultimate goal of closing the achievement gap for all our girls at GLOW.

The ideal candidate will have experience in school office management , and feels competent to work in a diverse and ever-changing learning environment. We are looking for staff who understand that learning is a lifelong endeavor and who wish to continue to grow and learn as professionals, taking risks, and refining their skills for the benefit of the students we serve.

POSITION DETAILS: Full-Time, 12-Month

POSITION: School Office Manager

AVAILABLE: June 1, 2026

REPORTS TO: Principal

QUALIFICATIONS:

• EDUCATION: Bachelors Degree preferred
• EXPERIENCE: 2-3 years in an administrative role preferably in an education facility. Preference will be given to individuals who are fluent in conversational Spanish. Knowledge of Infinite Campus is preferred, but not required.

SCHOOL OFFICE MANAGER WILL

Data Management

• Be the main point of contact and resident expert in all Infinite Campus matters among staff, students and families
• Manage all NCEdCloud staff and student accounts
• Support Admissions and Enrollment of new students and families
• Manage all student records, including all transfer records (incoming & outgoing), as well as manage the creation and maintenance of the end-of-year record clean-up process
• Ensure student and family information is correct and up-to-date
• Maintain all student cumulative folders, including the creation of folders for new students
• Maintain strict confidentiality regarding all student information

School Operations

• Serve as the main point of contact for the ordering, receiving and distribution of all supplies
• Arrange and maintain any coverage needs in the school, including teachers, nurse and office staff
• Submit Child Nutrition claim reports

• Ensures that all daily transportation changes are properly received, communicated and executed
• Manage staff key cards, including the proper creation and deactivation of devices
• Ensure that all substitutes are properly checked in and in the correct classroom
• Manage all email accounts for students & staff - create, activate, suspend, and change passwords
• Serves as the administrative assistant to the Principal in all internal and external matters and communication
• Serve as schools language interpreter and/or coordinate language interpreter services, as needed
• Attend faculty meetings as appropriate
• Serve as the back-up for School Nurse; administer first-aid and medications to students; maintain medication logs for all prescription and non-prescription medications administered
• Monitor security flags from Ident-A-Kid check-in system
• Attend school-wide events as appropriate
• Perform all other duties and responsibilities assigned by the Principal or designee
• Be positive, approachable, and professional in interactions with parents, faculty, students, and community members
• Serve as the front-line public relations person by presenting and explaining GLOWs mission, philosophy, admissions policy, and procedures for enrollment to the community
• Answer incoming telephone calls and establish needs of callers in order to refer them to the appropriate staff person for service; distribute messages to staff; review all incoming information and communication and respond appropriately
• Facilitate maintenance of school equipment (copiers, fax, etc.)
• Assure that all materials and forms for public and staff distribution are readily available
• Sign and commit to GLOW Academys professional conduct policy and confidentiality agreement
• Act as a role model of GLOW Academys social curriculum in all interactions with faculty, staff, students, parents, Board of Directors and community members

KNOWLEDGE/SKILLS/ABILITIES

• Considerable knowledge of data management, including Infinite Campus
• Digital fluency in Microsoft Word, Microsoft Excel, and PowerPoint, as well as Google Suite
• Ability to communicate clearly and concisely both orally and in writing, with a preference for candidates fluent in Spanish
• Ability to work with a high degree of accuracy
• Ability to maintain complete and accurate records and to develop standard reports from those records
• Strong organizational skills
• Ability to interact with the public in a professional manner
• Is a self-starter- the ideal candidate will be innovative in their approach to meeting personal and department goals
• Physical ability (able to exert up to 20 pounds of force occasionally) and dexterity to perform the duties and responsibilities of the job

OTHER DUTIES

• Other duties as assigned to ensure successful and effective operations of the office/administration and the school

SALARY: $40,000-$45,000

BENEFITS: At GLOW Academy, we believe in taking care of the people who care for our students. Our comprehensive benefits package includes:

• Health insurance through the State Health Plan of North Carolina
• Employer-paid dental, long-term disability, and life insurance
• Additional voluntary benefits available at the employees expense
• An industry-leading 401(k) program with employer match
• Discounted childcare for employees dependents at our sister school, Spark Academy
• Employee-accrued paid sick, annual, and personal leave

SUPPORT

• All new staff will attend a formal orientation to learn more about the school, our expectations, and to help acclimate our new employees to the school community.
• All new staff with a continuing license will be assigned a GLOW Guide, a staff member who will support your transition to our school.

TO APPLY

Visit the Careers page on our website and select Current Openings. Click on the position youre interested in to view the full job description, then click the teal Apply for this job button. Youll be guided through our Bamboo hiring platform to submit your resume and any required materials.

Please note: Possession of a valid TB test issued by the local county board of health or recognized medical authority is required for employment.