Accounting Assistant

Accounting Assistant

Mamba Logistics is seeking a detail-oriented and organized Accounting Assistant to support the company's day-to-day accounting and financial administration. This role will assist with accounts payable, accounts receivable, invoice processing, payment records, reconciliations, data entry, and logistics-related financial documentation.

The ideal candidate is comfortable working with numbers, spreadsheets, accounting software, invoices, and transportation records while maintaining accuracy and confidentiality.

Key Responsibilities

Accounting Support

• Assist with daily accounting and bookkeeping activities.
• Enter financial transactions accurately into the accounting system.
• Maintain organized accounting records and supporting documentation.
• Assist with account reconciliations and month-end procedures.
• Prepare routine accounting reports and summaries.
• Support the accounting team with administrative projects.

Accounts Payable

• Receive and organize vendor, carrier, and supplier invoices.
• Enter invoices into the accounting system.
• Review invoices for completeness and appropriate coding.
• Match invoices with purchase orders, shipment records, or supporting documentation when applicable.
• Track outstanding invoices and follow up on missing documentation.
• Assist with payment processing and vendor account maintenance.

Accounts Receivable

• Assist with customer invoicing and billing.
• Record customer payments accurately.
• Maintain customer account information.
• Monitor outstanding balances and aging reports.
• Assist with researching billing discrepancies.
• Prepare customer statements and supporting documentation when requested.

Logistics Accounting

• Assist with maintaining financial records related to shipments and transportation services.
• Review carrier invoices against approved shipment or delivery documentation.
• Track freight charges, accessorial fees, fuel charges, and other approved transportation expenses.
• Coordinate with logistics personnel to resolve billing discrepancies.
• Maintain accurate records connecting invoices and payments to appropriate shipments or customers.

Data Entry & Reconciliation

• Enter invoices, payments, expenses, deposits, and other financial information.
• Assist with bank and credit-card reconciliations.
• Compare accounting records against supporting documentation.
• Research discrepancies and communicate unresolved issues to accounting personnel.
• Maintain accurate spreadsheets and financial databases.

Payroll & Expense Support

• Assist with collecting and organizing payroll-related information.
• Enter approved employee expenses and reimbursements.
• Maintain supporting documentation for business expenses.
• Assist with reviewing expense records for completeness.
• Coordinate payroll or expense questions with the appropriate accounting or management personnel.

Vendor & Customer Records

• Maintain accurate vendor and customer profiles.
• Organize W-9s, invoices, payment information, and other financial documents.
• Update records when approved changes occur.
• Maintain confidentiality of customer, vendor, employee, and company financial information.

Reporting & Administrative Support

• Prepare routine accounts-payable and accounts-receivable reports.
• Assist with aging reports and payment tracking.
• Help prepare documentation for month-end and year-end activities.
• Support external accountants, CPAs, or auditors with requested records.
• Maintain organized electronic accounting files.
• Perform other accounting and administrative duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• 12 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or administrative support.
• Strong attention to detail and numerical accuracy.
• Basic understanding of invoices, payments, expenses, and account records.
• Proficiency with Microsoft Excel, Google Sheets, email, and standard office software.
• Ability to learn accounting and logistics-management systems.
• Strong organizational and time-management skills.
• Professional written and verbal communication.
• Ability to handle confidential financial information.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience with QuickBooks or similar accounting software.
• Previous experience in logistics, freight, transportation, trucking, distribution, or supply chain.
• Familiarity with carrier invoices, freight billing, purchase orders, or shipment documentation.
• Experience with accounts payable or accounts receivable.
• Previous remote accounting or administrative experience.

Core Competencies

• Accounting administration
• Accounts payable
• Accounts receivable
• Invoice processing
• Payment processing
• Reconciliation
• Data entry
• Financial documentation
• Logistics billing
• Microsoft Excel
• Customer and vendor records
• Organization
• Confidentiality
• Attention to detail

Benefits

• Remote / hybrid work flexibility
• Competitive compensation
• Paid time off and company holidays
• Medical, dental, and vision benefits where eligible
• Retirement savings options
• Paid onboarding and accounting-system training
• Professional development opportunities
• Supportive logistics and operations environment
• Opportunities for career advancement

Important Role Scope

The Accounting Assistant provides routine accounting and financial administrative support and does not independently provide tax, legal, auditing, or professional accounting advice. Complex accounting judgments, tax matters, audits, and significant financial decisions should be reviewed by the appropriate accounting professional or company management.

Equal Opportunity Employer

Mamba Logistics is committed to maintaining a professional, inclusive, and respectful workplace. Employment decisions are based on qualifications, experience, performance, and business needs, consistent with applicable federal, state, and local employment laws. We encourage qualified candidates with backgrounds in accounting, bookkeeping, accounts payable, accounts receivable, logistics administration, and financial support to apply.